Front Office & Admin Services Specialist

Virginia Community Colleges; Lynchburg (VA); On-site; USD 25,000 - 30,000; Part time

Job summary

Central Virginia Community College is seeking an Office Services Specialist to manage receptionist duties, coordinate events, and support office operations on the Lynchburg campus. This role requires strong organizational skills and proficiency with Microsoft Office.

Responsibilities include system administration for Ad Astra, document filing, inventory control, mail and procurement support, and collaboration with the procurement officer.

Qualifications

• High School diploma or equivalent.
• Proficient in Microsoft Office Suite.
• Skilled in copier/scanner operations, filing and organizational processes.
• Strong Customer Service Skills.

Responsibilities

• Maintain front lobby reception area greeting staff, visitors and vendors, respond to calls and messages, make appointments, issue keys, and manage fleet records.
• AdAstra System Administration and Event Coordination.
• Maintain office filing and assist with inventory for main campus and offsite centers; assist with printing and communications.
• Mail Operation Backup and Workorder Processing.
• Assist with eVA procurement receiving processes.
• Serve as Facilities representative on Social Committee.
• Assist Office Manager and Procurement Officer with clerical tasks and inventory counts.

Skills

Microsoft Office

Copier/Scanner

Filing

Organization

Customer Service

Ad Astra

School Dude

Keystone

Pitney Bowes

Education

High School diploma

Tools

Ad Astra

School Dude

Keystone

Pitney Bowes Mail Center

Job description

Central Virginia Community College is seeking an Office Services Specialist to manage receptionist duties, coordinate events, and support office operations on the Lynchburg campus. This role requires strong organizational skills and proficiency with Microsoft Office.

Responsibilities include system administration for Ad Astra, document filing, inventory control, mail and procurement support, and collaboration with the procurement officer.