Executive Admin & Office Operations Specialist

Alcami Corporation; Michigan; On-site; USD 45,000 - 65,000; Full time

Job summary

Alcami Corporation is seeking an Office Administrator to maintain an organized, efficient, and welcoming workplace while providing executive support to site leadership. This on-site role oversees office operations, facilities coordination, vendor relationships, and employee events, with onboarding support and a focus on a positive workplace culture.

The position requires strong organization, discretion, and multi-tasking in a fast-paced environment, with 1st shift, Monday–Friday, 8:00am–5:00pm

Qualifications

• Minimum of 5 years of experience providing executive administrative support in a manufacturing, operations, or regulated environment.
• Associate’s or Bachelor’s degree in Business Administration, Hospitality, Marketing, Communications, or a related field preferred.

Responsibilities

• Oversee day-to-day office operations to maintain a clean, safe, and functional work environment.
• Coordinate conference room reservations, shared workspace scheduling, and visitor coordination.
• Manage office supply inventory, purchasing, and vendor relationships including coffee and water services.
• Serve as the primary contact for facility-related issues and building support needs.
• Create a welcoming and professional experience for employees, visitors, clients, and vendors.
• Support onboarding by preparing workspaces and coordinating first-day logistics with People & Culture.
• Plan and execute internal events, meetings, and site-wide activities.
• Maintain confidential records and ensure compliance with procedures and standards.

Skills

Calendar management

Vendor coordination

Event planning

Communication skills

Customer service

Education

Business Admin degree

Tools

MS Office

Job description

Alcami Corporation is seeking an Office Administrator to maintain an organized, efficient, and welcoming workplace while providing executive support to site leadership. This on-site role oversees office operations, facilities coordination, vendor relationships, and employee events, with onboarding support and a focus on a positive workplace culture.

The position requires strong organization, discretion, and multi-tasking in a fast-paced environment, with 1st shift, Monday–Friday, 8:00am–5:00pm