Office Services & Mailroom Specialist

Buchalter PC; Scottsdale, Northern (AZ, KY); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

401K

Profit sharing

Commuter benefits

PerkSpot Discount Program

Company events

Job summary

Buchalter LLP seeks an Office Services Clerk to support our Scottsdale office. The role focuses on mail processing, reception, conference room management, and general clerical duties to keep the office running smoothly.

You will handle scanning, filing, distribution of mail and packages, coordinate catering, maintain records, and uphold security and confidentiality across administrative tasks. Prior administrative or mailroom experience is preferred.

Qualifications

• Previous experience in an administrative or mailroom role preferred.
• Familiarity with office management procedures and equipment.
• Proficiency with Outlook or similar software for email, calendar and document management.

Responsibilities

• Scanning and processing legal mail for multiple attorneys.
• Sort and distribute incoming mail and packages.
• Prepare outgoing mail and packages for shipment.
• Maintain accurate records of all incoming and outgoing mail.
• Reception, hospitality, records and office services support.
• Answer phones, greet and direct clients and guests, adhering to security protocol.
• Conference room management, including scheduling and supply maintenance.
• Coordinate catering and maintain kitchens, supply rooms and conference rooms.
• Maintain filing systems and organize letters, documents and case files.
• Operate scanning equipment and ensure quality control for digital files.

Skills

Administrative experience

Mailroom experience

Organization

Multi-tasking

Tools

Outlook

Microsoft Word

Job description

Buchalter LLP seeks an Office Services Clerk to support our Scottsdale office. The role focuses on mail processing, reception, conference room management, and general clerical duties to keep the office running smoothly.

You will handle scanning, filing, distribution of mail and packages, coordinate catering, maintain records, and uphold security and confidentiality across administrative tasks. Prior administrative or mailroom experience is preferred.