Corporate Legal Assistant

Buchalter PC; Scottsdale (AZ); Hybrid; USD 60,000 - 75,000; Full time

Benefits offered by this job

401K

Profit sharing

Full benefits package

Job summary

Buchalter LLP is seeking a Corporate Legal Assistant in Scottsdale to provide high-level administrative and organizational support to multiple corporate attorneys. You will draft, review, and finalize documents, manage transactional filings, and coordinate calendars and closings in a fast-paced environment.

The role requires 3+ years of corporate/transactional experience, proficiency with Microsoft Office, and familiarity with iManage.

Qualifications

• High School Diploma or equivalent is required.
• Bachelor’s degree is a plus.
• 3+ years of corporate and/or transactional experience, preferably supporting multiple attorneys in a mid-size to large law firm or similar environment.
• Proficiency in Microsoft Office Suite and familiarity with legal document management software such as iManage.
• Be proactive, take initiative, anticipate needs, and manage responsibilities with minimal supervision.

Responsibilities

• Draft, proofread, edit, and finalize legal documents including contracts and closing documents.
• Assist with transactional documents such as corporate formations, amendments, and entity filings.
• Ensure documents comply with firm standards and legal formatting requirements.
• Prepare closing binders and maintain transaction checklists.
• Manage attorney calendars, schedule meetings, calls, and deadlines.
• Track key dates and deadlines for transactions, filings, and deliverables.
• Coordinate with clients, opposing counsel, and third parties for meetings or closings.
• Handle routine tasks such as time entry, expense reports, and billing coordination.

Skills

Microsoft Office Suite

Corporate/Transactional experience

Education

High School Diploma

Bachelor's degree (plus)

Tools

iManage

Job description

Buchalter LLP, a full-service business law firm, has an immediate opening for a Corporate Legal Assistant based in our Scottsdale office.

In this role, you will be responsible for providing high-level administrative and organizational support to multiple corporate attorneys. This role requires exceptional organizational skills, the ability to manage competing priorities in a fast-paced environment, and a commitment to delivering high-quality assistance in support of the firm’s transactional legal services.

Essential Functions

• Draft, proofread, edit, and finalize legal documents, including contracts, agreements, closing documents, letters, and correspondence.
• Assist with the preparation of transactional documents such as corporate formations, amendments, and other entity filings.
• Ensure documents comply with firm standards and applicable legal formatting requirements.
• Prepare closing binders and maintain transaction checklists to ensure all deliverables are met.
• Manage attorney calendars, schedule meetings, calls, and deadlines related to client matters.
• Track key dates, critical deadlines, and follow-ups for transactions, filings, and deliverables.
• Coordinate with clients, opposing counsel, and third parties to schedule and confirm meetings or closings.
• Handle routine administrative tasks such as time entry, expense reports, and billing coordination for attorneys.
• Manage travel arrangements, meeting logistics, and other administrative needs.
• Maintain confidentiality and professionalism in handling sensitive client and firm information.

Qualifications

• Education: High School Diploma or equivalent is required. Bachelor’s degree is a plus.
• Experience: 3+ years of corporate and/or transactional experience, preferably supporting multiple attorneys in a mid-size to large law firm or a similar environment.
• Technical Skills:
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)Experience with legal document management software, such as iManage.
  • Familiarity with legal terminology, processes, and protocols.
• Be a proactive self-starter who anticipates the attorney’s needs, exercises sound judgment, and takes initiative to handle responsibilities, solve problems, and remove tasks from the attorney’s workload with minimal supervision.

Core Competencies

• Attention to Detail: Demonstrates accuracy in handling documents and following legal protocols.
• Communication: Displays clear, professional, and courteous communication skills with internal and external stakeholders.
• Discretion and Confidentiality: Handles sensitive information with integrity, ensuring compliance with legal and corporate standards.
• Time Management: Prioritizes tasks and meets deadlines in a fast-paced legal environment.
• This position is currently hybrid offering four remote workdays per month (subject to change). The remaining work days require in-office attendance in the Scottsdale office.
• The office environment is professional, collaborative, and focused on supporting high-stakes legal work in a law firm.
• Overtime may be required on an as-needed basis.

Physical Demands

• Sitting or standing for extended periods.
• Frequent use of a computer keyboard, mouse, and other office equipment like telephones, scanners, and printers.
• Light lifting and carrying, typically weighing up to 15 pounds.
• Moving between offices, meeting rooms or file storage areas.

Buchalter LLP offers a competitive salary, 401K, profit sharing and a full benefits package.

Buchalter was founded based on principles of inclusivity. Our Firm’s commitment to reflecting and enhancing the rich diversity of the clients and communities we serve is more than eight decades strong. Buchalter’s diversity of attorneys and staff provides clients with a greater breadth of creative talent and alternative approaches, and enriches our firm’s collaborative, entrepreneurial and collegial environment, benefiting all. We are proud to be an equal opportunity employer. In recruiting, we welcome the unique contributions that all candidates can bring in terms of their education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, color, religion, disability, sexual orientation and beliefs.