Scottsdale Office - Office Services Clerk

Buchalter; Scottsdale (AZ); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

401K

Profit sharing

Commuter benefits

PerkSpot Discount Program

Company events

Job summary

Buchalter LLP seeks an Office Services Clerk to support our Scottsdale office. The role focuses on mail processing, reception, conference room management, and general clerical duties to keep the office running smoothly.

You will handle scanning, filing, distribution of mail and packages, coordinate catering, maintain records, and uphold security and confidentiality across administrative tasks. Prior administrative or mailroom experience is preferred.

Qualifications

• Previous experience in an administrative or mailroom role preferred.
• Familiarity with office management procedures and equipment.
• Proficiency with Outlook or similar software for email, calendar and document management.

Responsibilities

• Scanning and processing legal mail for multiple attorneys.
• Sort and distribute incoming mail and packages.
• Prepare outgoing mail and packages for shipment.
• Maintain accurate records of all incoming and outgoing mail.
• Reception, hospitality, records and office services support.
• Answer phones, greet and direct clients and guests, adhering to security protocol.
• Conference room management, including scheduling and supply maintenance.
• Coordinate catering and maintain kitchens, supply rooms and conference rooms.
• Maintain filing systems and organize letters, documents and case files.
• Operate scanning equipment and ensure quality control for digital files.

Skills

Administrative experience

Mailroom experience

Organization

Multi-tasking

Tools

Outlook

Microsoft Word

Job description

We are seeking an Office Services Clerk to support our Scottsdale office.

Responsibilities

• Scanning and processing legal mail for multiple attorneys
• Sort and distribute incoming mail and packages
• Prepare outgoing mail and packages for shipment.
• Maintain accurate records of all incoming and outgoing mail
• Primary responsibility to Reception, Hospitality, Records and Office Services.
• Answer phones, greet and direct clients and guests, adhering to security protocol.
• Conference room management, including scheduling conference rooms and maintaining appearance and supply levels.
• Coordinate catering.
• Maintain the overall cleanliness of kitchens, supply rooms and conference rooms.
• Keeping files up to date, following a filing system, and organizing records, such as letters, legal documents, case files and correspondence.
• Operate digital image scanning equipment to capture images and generate associated text and follow established scanning and quality control procedures in producing digital files in specified format for further processing;
• Conduct quality checks and audits by verifying electronic images on the screen and correcting any scanning malfunctions;
• Assist with all Firm related clerical tasks including, but not limited to filing, faxing, scanning, sorting, typing and copying;
• Ensure the integrity and confidentiality of all records;
• Maintain inventory of office supplies and materials, including those specific to the mailroom supplies; and
• Perform other duties as assigned by Management and/or Team Leaders.

Skills Required

• Previous experience in an administrative or mailroom role preferred.
• Familiarity with office management procedures and equipment.
• Proficiency in outlook or similar software for email, calendar, and document management
• Proficiency in Microsoft Word
• Strong organizational skills.
• Ability to work under pressure and manage multiple tasks.

Buchalter LLP offers a 401K, profit sharing, a generous benefits package, commuter benefits, PerkSpot Discount Program, company events and more.

Buchalter was founded based on principles of inclusivity. Our firm’s commitment to reflecting and enhancing the rich diversity of the clients and communities we serve is more than eight decades strong. Buchalter’s diversity of attorneys and staff provides clients with a greater breadth of creative talent and alternative approaches, and enriches our firm’s collaborative, entrepreneurial and collegial environment, benefiting all. We are proud to be an equal opportunity employer. In recruiting, we welcome the unique contributions that all candidates can bring in terms of their education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, color, religion, disability, sexual orientation and beliefs.