Office Services & Facilities Coordinator

Larkin Hoffman; Bloomington (IN); On-site; USD 44,000 - 45,000; Full time

Benefits offered by this job

401(k) plan

Health insurance

FSA/HSA

Life insurance

Paid time off

Professional development

Referral program

Tuition reimbursement

Employee assistance

Vision & dental

Job summary

Larkin Hoffman seeks an Office Services Specialist to join our Office Services Department in Bloomington, Indiana. This full-time role (37.5 hours/week) provides essential support across mail, copy center, scanning, supplies, hospitality, reception, and facilities functions.

The ideal candidate has at least one year of administrative support experience, a High School Diploma or GED, and a willingness to handle physical tasks and occasional after-hours work. Competitive benefits included.

Qualifications

• Minimum of one-year prior experience in an administrative support role.
• High School Diploma and/or GED (or equivalent).
• Preferred: two years of administrative and/or client service support experience.
• Preferred: Associate of Arts degree and one year of prior administrative experience accepted.

Responsibilities

• Deliver interoffice mail, external mail, and requested office supplies within department standards.
• Maintain inventory of office supplies and place orders per needs and budgets.
• Manage delivery service pickups and receive courier packages; track information as needed.
• Create client files and labels and assist with filing and retrieval of files.
• Assist in maintaining the Firm’s File Room/Copy Center and organize supplies.
• Replenish supplies in conference rooms and assist backup for receptionist and hospitality teams.
• Provide backup support for receptionist, hospitality, and facilities team members.

Skills

Administrative support

Customer service

Mail & courier

Office supplies management

Facilities coordination

Education

High School Diploma or GED

Associate degree preferred

Tools

Microsoft Office

Copy center software

Job description

Larkin Hoffman seeks an Office Services Specialist to join our Office Services Department in Bloomington, Indiana. This full-time role (37.5 hours/week) provides essential support across mail, copy center, scanning, supplies, hospitality, reception, and facilities functions.

The ideal candidate has at least one year of administrative support experience, a High School Diploma or GED, and a willingness to handle physical tasks and occasional after-hours work. Competitive benefits included.