Office Services & Mail Specialist

Larkin Hoffman; BLOOMINGTON (MN); On-site; USD 44,000 - 45,000; Full time

Benefits offered by this job

401(k) plan

Health insurance

FSA/HSA

Life insurance

Paid time off

Professional development assistance

Referral program

Tuition reimbursement

Employee assistance program

Vision and dental

Job summary

Larkin Hoffman is seeking a full-time Office Services Specialist to join our Office Services Department in Bloomington, MN. This role provides office service support to the firm and assists the receptionist and hospitality team, reporting to the Facilities Manager.

Primary duties include mail workflow, copy center, scanning, supplies, hospitality, reception, and facility functions. Requires 1+ year admin experience and a HS diploma; 37.5 hours/week, on-site.

Qualifications

• Minimum of one-year prior experience in an administrative support role.
• High School Diploma and/or GED (or equivalent).
• Preferred: two years of administrative and/or client service support experience; Associate degree also accepted.

Responsibilities

• Deliver interoffice and external mail and manage office supplies per department standards.
• Maintain inventory of supplies and place orders aligned with firm needs and budget.
• Manage courier pick-ups, receive packages, and resolve package inquiries.
• Create client files and labels; assist with filing and retrieval.
• Support file room/copy center maintenance and organize supplies.
• Replenish conference room supplies; back up receptionist and facilities team.

Skills

Administrative support

Mail & courier

Copy center operations

Reception backup

Office supplies management

Education

High School diploma or GED

Associate degree preferred

Tools

Microsoft Office

Job description

Larkin Hoffman is seeking a full-time Office Services Specialist to join our Office Services Department in Bloomington, MN. This role provides office service support to the firm and assists the receptionist and hospitality team, reporting to the Facilities Manager.

Primary duties include mail workflow, copy center, scanning, supplies, hospitality, reception, and facility functions. Requires 1+ year admin experience and a HS diploma; 37.5 hours/week, on-site.