Executive Office Assistant – Scheduling & Projects (Bloomington)

ICES: Data, Discovery, Better Health; Bloomington (IN); On-site; USD 22,000 - 32,000; Full time

Benefits offered by this job

Health insurance

401K

Paid time off

Job summary

SG Services, Inc. is seeking an entry-level Office Assistant to support two managing partners in Bloomington, IN. The role is in-person, 40 hours weekly, Monday–Friday 9:00am–6:00pm, reporting to the HR Operations Manager with a dotted line to two Secretly Partners.

You'll develop exposure to both the record label and distribution operations, handling schedules, meetings, communications, and events while maintaining a professional, organized office environment.

Qualifications

• Entry level administrative support role with office management duties.
• Strong computer skills and ability to multi-task in a fast-paced environment.
• Excellent communication and interpersonal skills.

Responsibilities

• Manage partner schedules, appointments, and travel arrangements.
• Support daily office operations and HR initiatives with the HR Operations Manager.
• Perform day-to-day project and administrative tasks for multiple departments.
• Screen and distribute communications including emails and mail.
• Record, transcribe and distribute meeting minutes.
• Plan and organize virtual and in-person events.
• Maintain an optimal workplace environment and order supplies.

Skills

Excellent communication

Multi-tasking

Organizational skills

Interpersonal skills

Discretion with confidential info

Education

Tools

Outlook 365

Google Docs/Sheets

Slack

Job description

SG Services, Inc. is seeking an entry-level Office Assistant to support two managing partners in Bloomington, IN. The role is in-person, 40 hours weekly, Monday–Friday 9:00am–6:00pm, reporting to the HR Operations Manager with a dotted line to two Secretly Partners.

You'll develop exposure to both the record label and distribution operations, handling schedules, meetings, communications, and events while maintaining a professional, organized office environment.