Office Services Specialist

Larkin Hoffman; Bloomington (IN); On-site; USD 44,000 - 45,000; Full time

Benefits offered by this job

401(k) plan

Health insurance

FSA/HSA

Life insurance

Paid time off

Professional development

Referral program

Tuition reimbursement

Employee assistance

Vision & dental

Job summary

Larkin Hoffman seeks an Office Services Specialist to join our Office Services Department in Bloomington, Indiana. This full-time role (37.5 hours/week) provides essential support across mail, copy center, scanning, supplies, hospitality, reception, and facilities functions.

The ideal candidate has at least one year of administrative support experience, a High School Diploma or GED, and a willingness to handle physical tasks and occasional after-hours work. Competitive benefits included.

Qualifications

• Minimum of one-year prior experience in an administrative support role.
• High School Diploma and/or GED (or equivalent).
• Preferred: two years of administrative and/or client service support experience.
• Preferred: Associate of Arts degree and one year of prior administrative experience accepted.

Responsibilities

• Deliver interoffice mail, external mail, and requested office supplies within department standards.
• Maintain inventory of office supplies and place orders per needs and budgets.
• Manage delivery service pickups and receive courier packages; track information as needed.
• Create client files and labels and assist with filing and retrieval of files.
• Assist in maintaining the Firm’s File Room/Copy Center and organize supplies.
• Replenish supplies in conference rooms and assist backup for receptionist and hospitality teams.
• Provide backup support for receptionist, hospitality, and facilities team members.

Skills

Administrative support

Customer service

Mail & courier

Office supplies management

Facilities coordination

Education

High School Diploma or GED

Associate degree preferred

Tools

Microsoft Office

Copy center software

Job description

Larkin Hoffman is seeking a full-time (37.5 hours per week) Office Services Specialist to join our Office Services Department. This position will be responsible for providing office service support to the entire firm, and in addition, provide assistance to our receptionist and hospitality team as directed by the Facilities Manager. Primary responsibilities include assisting in the workflow of outgoing & incoming mail, copy center, document scanning, office supplies, hospitality, reception, and facility functions of the department.

We are motivated to attract and retain talented and diverse professionals into our growing firm and are committed to the training and professional development of our employees. Working at Larkin Hoffman has the benefit of being located in a prime office location outside the downtown core at Normandale Lake Office Park for easy access with complimentary parking.

Additional Duties and Responsibilities

• Deliver interoffice mail, external mail, and requested office supplies within assigned department service standards.

• Responsible for maintaining appropriate inventory of office supplies and placing orders as needed. This includes ordering that is in alignment with Firm needs and budgetary requirements. Maintain paper products and general copy center supplies.

• Manage delivery service pick-ups and receive incoming courier packages; tracking information as needed. Address inquiries regarding package and courier packages to resolve any outstanding concerns.

• Create client files and labels and assist with the filing and retrieving of files as requested

• Assist in general maintenance of the Firm’s File Room/Copy Center by performing tasks including snaking files and organizing supplies.

• Replenish supplies in conference rooms.

• Assist and provide backup support for receptionist, hospitality, and facilities team members.
  Job Type

• Full-time (37.5 hours/week)

• Non-Exempt
  Benefits

• 401(k) / Profit Sharing Plan

• Health insurance

• FSA / HSA

• Life insurance

• Paid time off

• Professional development assistance

• Referral program

• Tuition reimbursement

• Employee assistance program

• Vision & Dental Insurance (available at employee cost)
  Schedule

• 9:00 AM - 5:00 PM (flexibility and ability to work additional hours based on firm demand/need with occasional after hours or weekend work as needed).

• Monday to Friday
  Physical Demands

• The employee must lift and/or move up to 50 pounds.

• The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job.
  Education and/or Experience

• Required: Minimum of one-year prior experience in an administrative support role

• _Required:_High School Diploma and/or GED (or equivalent).

• Preferred: Minimum of two years of administrative and/or client service support role experience

• _Preferred:_An Associate of Arts degree and one year of prior administrative experience will also be accepted.
  Work Location

• On-Site
  Salary
  The starting compensation range for this position is between $43,500 and $45,000 and represents the Firm’s good faith and reasonable estimate of the starting compensation at the time of positing. Actual compensation will depend on several factors, including but not limited to, the candidate’s years of experience, qualifications, and skill set.