Office Services Coordinator: Front Desk & Events (On-Site)

Wilshire-Advisors-LLC; Santa Monica (CA); On-site; USD 36,000 - 40,000; Full time

Benefits offered by this job

401(k) match

Medical/dental/vision insurance

Generous PTO

Job summary

Wilshire is seeking an Office Services Coordinator for our Santa Monica office. This on-site role supports front desk operations, guest services, and office administration from 8:00 AM to 5:00 PM, Monday through Friday.

You will coordinate events, manage mail and packages, and serve as the primary contact for vendors. The position emphasizes hospitality, organization, and teamwork within a financial services environment.

Qualifications

• 1+ year of receptionist experience in a professional setting.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Experience in event planning and vendor coordination preferred.

Responsibilities

• Front Desk & Guest Services: manage main phone line, coordinate guest access, assist with sign-in, provide refreshments, and ensure a welcoming environment.
• Mail & Package Management: sort mail, log packages, notify recipients, scan/upload logs.
• Meeting & Event Support: book/prepare conference rooms, coordinate events in Santa Monica office, resolve technical issues.
• Office Administration: manage announcements, business cards, vendor swag, and maintenance requests.
• Office Maintenance & Supplies: manage pantry, organize spaces, maintain cleanliness and safety.
• End-of-Day Closing: tidy areas, restock supplies, run dishwasher, prep for next day.
• Other duties as assigned.

Skills

Organizational skills

Communication

Receptionist experience

Event coordination

Vendor coordination

Microsoft Office proficiency

Tools

Microsoft Office Suite

SharePoint

Job description

Wilshire is seeking an Office Services Coordinator for our Santa Monica office. This on-site role supports front desk operations, guest services, and office administration from 8:00 AM to 5:00 PM, Monday through Friday.

You will coordinate events, manage mail and packages, and serve as the primary contact for vendors. The position emphasizes hospitality, organization, and teamwork within a financial services environment.