Front Desk & Office Experience Coordinator

Wilshire; Santa Monica (CA); On-site; USD 50,000 - 70,000; Full time

Job summary

Wilshire is seeking an Office Services Coordinator for its Santa Monica office. This on-site role supports front desk operations, guest services, and day-to-day office administration, including event planning and vendor coordination.

You will serve as the face of Wilshire, manage meetings, and liaison with HR for office events. The role runs Monday–Friday, 8:00 AM–5:00 PM, in Santa Monica.

Qualifications

• Front desk and guest services experience.
• Office administration duties.
• Event planning and coordinating office events.
• Vendor coordination and relationship management.

Responsibilities

• Manage front desk and guest services, greet visitors, assist sign-in, provide Wi‑Fi and beverages.
• Coordinate guest access and communicate with employees for attendance.
• Plan and host Santa Monica office events with HR, including holiday parties, team activities, happy hours, and drives.
• Book and prepare conference rooms, set up boardroom refreshments, and resolve technical issues.
• Coordinate vendor access, ensure COI compliance, act as primary vendor contact and manage receipts and monthly finance reporting.
• Handle mail and package management, log, notify recipients, scan to SharePoint, and manage FedEx shipping.

Skills

Front desk management

Guest services

Event planning

Vendor coordination

Office administration

Communication

Phone handling

Tools

SharePoint

Job description

Wilshire is seeking an Office Services Coordinator for its Santa Monica office. This on-site role supports front desk operations, guest services, and day-to-day office administration, including event planning and vendor coordination.

You will serve as the face of Wilshire, manage meetings, and liaison with HR for office events. The role runs Monday–Friday, 8:00 AM–5:00 PM, in Santa Monica.