Office Services Coordinator

Amundsen Davis, LLC; St. Charles (IL); On-site; USD 37,000 - 46,000; Full time

Benefits offered by this job

Competitive pay

In-office work schedule

Benefits after 30 days

Supportive team environment

Professional growth opportunities

Job summary

A leading office services firm in St. Charles, Illinois, is looking for an Office Services Coordinator to manage reception and provide administrative support. The ideal candidate will have a High School Diploma/GED, 3-5 years of experience preferably in a legal environment, and skills in organization and communication. This role offers competitive pay and a supportive team-focused environment, emphasizing professional growth during in-office hours (Monday - Friday, 10 am - 3 pm).

Qualifications

• 3-5 years of relevant experience, preferably in a legal environment.
• Ability to lift up to 50 lbs and perform physical office tasks.
• Collaborative and able to maintain confidentiality.
• Ability to lift up to 50 lbs and perform physical office tasks.
• Strong communication and proofreading skills required.

Responsibilities

• Manage reception area and greet visitors.
• Handle office services and maintain equipment.
• Organize, catalog, and manage records.
• Reset conference rooms and handle mail/packages.
• Set up/teardown coffee and maintain kitchen supplies.
• Sort and distribute mail; process outgoing mail; route checks.

Skills

Organizational skills

Client-focused communication

Detail-oriented

Typing speed 60+ WPM

Proficiency in Microsoft Office

Education

High School Diploma/GED

Tools

Microsoft Office

Job description

The Office Services Coordinator provides reception, office services, and administrative support to ensure smooth daily operations and excellent client service. Manages multiple tasks in a fast-paced environment with professionalism and attention to detail.

Key Responsibilities

• Reception: Open/close reception, greet visitors, manage phones, schedule conference rooms, validate parking.
• Office Services: Maintain office equipment and supplies, coordinate access cards, disinfect high‑touch areas.
• Records: Organize, catalog, and dispose of records per firm policy.
• Conference Rooms: Reset rooms after meetings, clean surfaces, restock supplies.
• Kitchen: Set up/tear down coffee, restock beverages and supplies, maintain cleanliness.
• Mail/Packages: Sort/distribute incoming mail, process outgoing mail, route checks, manage subscriptions.
• Building Maintenance: Report issues (lighting, HVAC, cleaning) and coordinate with vendors.
• Administrative Support: Prepare folders, stuff envelopes, assist with projects for legal/admin teams.

Skills and Qualifications

• High School Diploma/GED required.
• 3‑5 years of relevant experience (legal environment preferred).
• Typing speed: 60+ WPM.
• Ability to lift up to 50 lbs and perform physical office tasks.
• Adaptable, organized, and detail‑oriented.
• Strong communication and proofreading skills.
• Collaborative and client‑focused.
• Proficient in Microsoft Office and office technology.
• Maintains confidentiality and ethical standards.

What We Offer

• Competitive pay.
• In‑Office Work Schedule (Monday – Friday, 10 am – 3 pm).
• Benefits after 30 days of employment.
• Supportive, team‑focused environment.
• Professional growth.

This position is not open to recruiters.

Amundsen Davis, LLC is an Equal Opportunity Employer. We support and encourage workforce diversity. We do not discriminate because of an individual’s race, color, religion, gender, national origin, sexual orientation, gender identity or expression, ancestry, citizenship, creed, marital status, veteran status, age, family caregiving responsibilities, genetic profile or predisposition, pregnancy or disability with respect to hiring, promotion, firing, compensation, or other terms, conditions, or privileges of employment.