Office Services Coordinator

jacksonlewis; United States; On-site; USD 42,000 - 56,000; Full time

Job summary

Jackson Lewis P.C. is seeking an Office Coordinator to provide comprehensive administrative support in our busy office. The role emphasizes professional customer service, mail handling, document processing, and basic office maintenance within a law firm setting.

The ideal candidate has 1–4 years in a professional services environment, proficiency with MS Office 365, and strong organizational skills. This on-site role offers growth and exposure to a national law practice.

Qualifications

• Experience in professional services environment (1–4 years) required.
• Office equipment and MS Office 365 (Word/Outlook); basic keyboarding skills.
• Excel and PowerPoint experience is a plus.
• Physical ability to lift 25–70 pounds.
• Initiative, reliability, teamwork, attention to detail and multitasking.
• Prior law firm experience preferred.
• Good listening skills to determine customer needs.
• Ability to use a hand cart.

Responsibilities

• Provide pleasant and professional customer service to all office personnel and guests.
• Prepare mail and all USPS/FedEx/UPS packages; sort and distribute incoming mail.
• Assist with document reproduction: copying, scanning, date stamping, binding and faxing.
• Troubleshoot and perform minor repairs (paper jams, replace toner, etc.).
• Schedule service calls as needed.
• Prepare conference rooms for meetings, set up and clean up.
• Clean the kitchen and related equipment; run dishwasher and refill paper daily.
• Move boxes and assist with furniture moves.
• Conduct daily walk-throughs; report issues to building liaison.
• Inventory and send files to off-site storage; organize file room.
• Provide other administrative assistance as appropriate.

Skills

Professional services exp

Office equipment

MS Office 365

Keyboarding

Excel

PowerPoint

Physical ability

Initiative

Multi-tasking

Law firm experience

Active listening

Hand cart use

Education

High School Diploma

Job description

Focused on employment and labor law since 1958, Jackson Lewis P.C.'s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients' goals to emphasize belonging and respect for the contributions of every employee.

The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers® "Best Law Firms".

The office coordinator provides various levels of support to the local office. They are responsible for the upkeep of all general office areas, maintenance of all office equipment and monitoring/stocking of all office supplies maintained in all general office areas.

Essential Functions

• Provide pleasant and professional customer service to all office personnel and guests.
• Prepare mail and all USPS/FedEx/UPS packages, sorting and distributing incoming mail.
• Assist with all aspects of document reproduction and processing: copying, scanning, date stamping, document binding and faxing.
• Troubleshooting and performing minor repairs (i.e., clearing paper jams, changing toner/ink cartridges, emptying equipment waste receptacles). Refill all paper at least daily and as needed.
• Scheduling service calls as needed.
• Prepare conference rooms for meetings, set up and clean up.
• Cleaning the kitchen and related equipment on a regular basis, including filling, running and emptying the dishwashers.
• Move boxes and other heavy items, which may include assisting with furniture moves.
• Conduct daily walk through of office space to notice any blown light bulbs, repairs needed or general cleaning issues; report these to building liaison.
• Inventory and send files to off-site storage facility.
• Organize and clean file workroom.
• Provide other administrative assistance as appropriate and requested.

Qualifications/Skills Required

• One to four years of experience in professional services environment.
• Knowledge of office equipment including telephones, copy/scan/fax equipment and computers, Microsoft Office 365, Word and Outlook, along with basic keyboarding skills, are required. Excel and PowerPoint experience are a plus.
• Must be able to lift 25 - 70 pounds properly. (Position requires some lifting and moving of various office equipment. Ability to retrieve and distribute files or boxes, written documents or office supplies weighing up to 25 pounds and ability to retrieve and replace objects to/from shelves of up to 8 feet high.)
• Must be able to take initiative, be reliable, professional, team oriented, pay attention to detail and have the ability to multi-task.
• Prior law firm experience preferred.
• Good listening skills to determine what is needed for the customer.
• Ability to use a hand cart.

Educational Requirements

• High School Diploma or equivalent.

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.