Office Services Coordinator

Freeman Mathis & Gary, LLP; Philadelphia (Philadelphia County); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Competitive compensation

Comprehensive benefits package

401K plan with employer contributions

Generous PTO policy

Year-end bonuses

401K with match

Life insurance

Employee assistance program

Year-end bonuses

Referral program

Job summary

A national specialty litigation firm is seeking an Office Services Coordinator for its Philadelphia office. The candidate will assist in coordinating office services, ensuring effective management of office supplies and shared spaces. The role demands proficiency in Microsoft Office Suite and the ability to manage multiple tasks under deadlines. The firm offers competitive compensation, comprehensive benefits, and a supportive workplace environment focused on teamwork and professionalism.

Qualifications

• Experience working in a professional office environment.
• Ability to lift up to 30 lbs.
• Must be proficient in Microsoft Office Suite.

Responsibilities

• Assist with photocopying, scanning, and digital filing of documents.
• Maintain kitchen and office supplies.
• Make logistical arrangements for meetings.
• Greeting, welcoming, and directing visitors
• Supply office/workstations for new employees as well as clean out for departing employees
• Submit service requests to building via portal, as needed
• Maintains areas of responsibility safe, clean and well organized
• Other administrative duties and projects as requested

Skills

Organization

Communication

Multi-tasking

Attention to Detail

Tools

Microsoft Office Suite

Document Management Systems

Job description

Overview

Freeman Mathis and Gary, LLP is a rapidly growing, national specialty litigation firm seeking an Office Services Coordinator to join our Philadelphia office. The Office Services Coordinator will be assisting in coordinating the firm’s office services which include office vendors, office supplies, and maintenance of shared spaces such as conference rooms, kitchens, and lobbies. This position maintains the Firms exceptional standards for productive office space. The Office Services Coordinator supports the Office Services Supervisor and Administrative Managers.

Success factors

The following set of success factors describe the characteristics of those who are successful in our Firm:

• Unpretentious, Approachable, Respectful, Team Oriented
• Accountable, Takes Ownership, Corrects Mistakes
• Organized, Timely, Confidential, Responsive (within 24 hours)

Duties and Responsibilities

• Assist with photocopying, scanning and digital filing of documents
• Monitoring and maintaining kitchen and office supplies stocked and well organized
• Making logistical arrangements for meetings, conferences, and other on-site office events
• Greeting, welcoming, and directing visitors
• Supply office/workstations for new employees as well as clean out for departing employees
• Submit service requests to building via portal, as needed
• Maintains areas of responsibility safe, clean and well organized
• Other administrative duties and projects as requested

Education, Experience, and Skills

• Experience working in a professional office environment
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, OneDrive), experience with use of document management systems a plus
• Ability to lift up to 30 lbs.
• Ability to multi-task, prioritize and work under tight deadlines

What we offer you

• Competitive compensation
• Comprehensive benefits package, including medical, dental, and vision
• HSA and FSA plans available for employees and dependents
• Work-life balance
• Generous PTO policy
• 401K plan including a 3% Employer Safe Harbor contribution
• Firm paid life insurance and long-term disability
• Employee Assistance Program
• Year-end bonuses and referral fee programs

EEO Statement

Freeman Mathis & Gary, LLP (FMG) is committed to providing equal employment opportunities to all applicants and employees by maintaining a workplace free of discrimination based on race, color, religion, sex, national origin, age, disability, genetic information, or any other protected status as provided by law. FMG complies with all applicable federal, state, and local laws. This position is subject to our drug‑free workplace policy, which includes the ability to pass a pre‑employment drug screen. Employees may be subject to reasonable‑suspicion drug testing in accordance with Firm policies outlined in the Employee Handbook.