Office Service Coordinator

Amundsen Davis LLC; St. Louis (MO); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Starting salary $40,000 - $55,000 per

Benefits after 30 days of employment

Supportive, team-focused environment

Professional growth

Job summary

Amundsen Davis LLC is seeking an Office Services Coordinator in St. Louis to support daily operations in a fast-paced legal environment. You will greet clients, answer phones, manage conference rooms, and ensure smooth mail, supplies, and IT support.

The role requires a 3–5 year track record in administrative/office support, strong communication skills, and proficiency with Microsoft Office; strong multitasking and independence are essential. Full-time, daytime hours with overtime as needed.

Qualifications

• High school diploma or GED required.
• 3–5 years of administrative, office services, reception, or legal support experience preferred.
• Strong customer service, communication, and organizational skills.
• Proficient with Microsoft Office and office technology.
• Typing speed of 60 WPM preferred.

Responsibilities

• Welcome clients and visitors, answer phones, and manage conference room scheduling.
• Handle incoming/outgoing mail, packages, and deliveries.
• Maintain office, kitchen, and conference room supplies and organization.
• Coordinate catering, meeting setup, and event support.
• Assist with records management and file organization.
• Provide basic IT support, including meeting technology and equipment setup.
• Monitor office facilities and coordinate maintenance requests.
• Support administrative projects and other office operations as needed.

Skills

Customer service

Communication

Organizational skills

Typing speed 60 WPM

Multitasking

Independent work

Education

High school diploma or GED

Tools

Microsoft Office

Job description

• Pay or shift range: $40,000 USD to $55,000 USD
  The estimated range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, location, qualifications and other job-related reasons.

Description

About The Firm

Amundsen Davis, LLC is a full-service business law firm with 270 attorneys. Headquartered in Chicago, we are one of the fastest-growing law firms in the Midwest. We understand the entrepreneurial mindset that drives our clients’ business decisions, and we use this insight to respond to their needs creatively, efficiently, and pragmatically. Our firm handles the transactional, labor and employment, and litigation needs of companies across the United States. With deep experience in both litigated and transactional matters, we offer a uniquely well-rounded partnership for your business. Amundsen Davis has offices throughout the Midwest, including Chicago, Crystal Lake, St. Charles, and Rockford, Illinois; Cleveland and Columbus, Ohio; Milwaukee, Appleton, Brookfield, Green Bay, and Madison, Wisconsin; St. Louis, Missouri; Bloomfield Hills, Michigan; and Indianapolis, Indiana.

Position Summary

Amundsen Davis is seeking a professional, service-oriented Office Services Coordinator to support daily office operations in a fast-paced legal environment. This role serves as the first point of contact for clients and visitors while providing administrative, facilities, hospitality, records, and basic IT support to ensure the office runs smoothly.

Welcome clients and visitors, answer phones, and manage conference room scheduling.

Handle incoming/outgoing mail, packages, and deliveries.

Maintain office, kitchen, and conference room supplies and organization.

Coordinate catering, meeting setup, and event support.

Assist with records management and file organization.

Provide basic IT support, including meeting technology and equipment setup.

Monitor office facilities and coordinate maintenance requests.

Support administrative projects and other office operations as needed.

Required Competencies, Education, and Experience

High school diploma or GED required

3-5 years of administrative, office services, reception, or legal support experience preferred.

Strong customer service, communication, and organizational skills.

Proficient with Microsoft Office and office technology.

Ability to multitask, prioritize, and work independently in a professional environment.

Typing speed of 60 WPM preferred.

Schedule

Full-time, Monday through Friday during core business hours (8:00 a.m. - 5:00 p.m.), with overtime as needed.

Physical Requirements

• Ability to stand, walk, lift up to 50 pounds occasionally, and perform routine office tasks in a professional office environment.

This position may perform additional duties as assigned to support business operations.

What We Offer

• Starting salary $40,000 - $55,000 a year
• Benefits , following 30 days of employment
• Supportive, team-focused environment
• Professional growth

As an Equal Opportunity Employer, we support and encourage workforce diversity and do not discriminate based on race, color, religion, gender, national origin, sexual orientation, gender identity or expression, ancestry, citizenship, creed, marital status, veteran status, age, family caregiving responsibilities, genetic profile or predisposition, pregnancy, or disability in any aspect of employment. hiring, promotion, firing, compensation, or other terms, conditions, or privileges of employment.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.