Office Services Clerk

Dinsmore & Shohl LLP; Wheeling (WV); On-site; USD 30,000 - 42,000; Full time

Job summary

Dinsmore & Shohl LLP in Wheeling, WV seeks an Office Services Clerk to support a busy legal team. The position reports to the Regional Office Administrator and requires a dependable, proactive, and team-oriented candidate who can thrive in a fast-paced environment.

Responsibilities include relief reception coverage, preparing offices for new hires, handling mail and deliveries, stocking supplies, and assisting with court filings and events.

Qualifications

• Strong customer service and interpersonal skills.
• Excellent organizational skills with the ability to manage multiple priorities.
• Proficiency in Microsoft Office Suite and office technology.
• Ability to troubleshoot office and videoconferencing equipment.
• Strong attention to detail and commitment to accuracy.
• Ability to work both independently and collaboratively in a team environment.
• Experience in supporting attorneys and professional staff preferred.
• Knowledge of courthouse procedures and legal office operations is preferred.
• Ability to lift and transport office supplies up to 50 pounds, with or without accommodation.
• Experience with legal document handling.
• Demonstrate confidentiality and discretion.

Responsibilities

• Provide relief reception coverage.
• Prepare offices and workstations for new hires and departing employees, including computer and telephone setup.
• Order and stock office supplies.
• Perform hand deliveries and court filings.
• Process daily mail.
• Issue emergency checks.
• Assist with office moves.
• Assist with planning and execution of office events.
• Support receptionists, administrative staff, and attorneys with copying, scanning, and monitoring faxes.
• Perform other administrative and office services duties as assigned.

Skills

Customer service

Interpersonal skills

Organizational skills

Microsoft Office

Office equipment

Videoconferencing

Attention to detail

Independent and team work

Legal support

Discretion and confidentiality

Tools

Videoconferencing systems

Job description

At Dinsmore, our strength comes from our people. With more than 750 attorneys across 30+ offices nationwide, we are dedicated to building a dynamic, client-focused Firm recognized for excellence. Together we work to build a strong market profile, highlighting our capabilities to clients and attracting talented attorneys and business professionals who seek a supportive environment where they can thrive. Discover how you can grow with us at www.dinsmore.com.

Dinsmore is seeking an Office Services Clerk at its Wheeling, WV location. This position reports to the Regional Office Administrator. We seek candidates who are dependable and proactive, have a positive attitude, are adaptable and flexible, have a team-oriented mindset, are self-motivated and able to work independently, and can thrive in a fast-paced environment.

Responsibilities

• Provide relief reception coverage
• Prepare offices and workstations for new hires and departing employees, including computer and telephone setup
• Order and stock office supplies
• Perform hand deliveries and court filings
• Process daily mail
• Issue emergency checks
• Assist with office moves
• Assist with the planning and execution of office events
• Support the receptionist, administrative assistants, and attorneys with a broad range of requests, including copying, scanning, and monitoring faxes
• Perform other administrative and office services duties as assigned

Requirements

• Strong customer service and interpersonal skills
• Excellent organizational skills with the ability to manage multiple priorities and deadlines
• Proficiency in Microsoft Office Suite and office technology
• Ability to troubleshoot office and videoconferencing equipment
• Strong attention to detail and commitment to accuracy
• Ability to work both independently and collaboratively in a team environment
• Experience in supporting attorneys and professional staff preferred
• Knowledge of courthouse procedures and legal office operations is preferred
• Ability to lift and transport office supplies, files, and equipment weighing up to 50 pounds, with or without reasonable accommodation
• Experience with legal document handling
• Demonstrate confidentiality and discretion

Equal Opportunity Employer