Legal Administrative Assistant

Dinsmore & Shohl LLP; Cincinnati (OH); On-site; USD 52,000 - 66,000; Full time

Job summary

Dinsmore & Shohl LLP in Cincinnati, OH seeks a Legal Administrative Assistant to support multiple Labor & Employment attorneys. The role emphasizes document preparation, calendar management, and client communications.

The ideal candidate has 5+ years in a legal admin role, strong proofreading, and the ability to multi-task in a fast-paced environment.

Qualifications

• 5+ years of Legal Administrative Assistant experience
• Good understanding of the legal process surrounding labor & employment preferred
• Excellent technical and communication skills
• Attention to detail with top notch proofreading skills
• Proven success as a positive team player as well as an independent worker
• Ability to multi-task and balance multiple projects and priorities simultaneously
• Highly motivated professional who is enthusiastic about the opportunity of learning the labor & employment practice area

Responsibilities

• Maintain positive contact with clients, attorneys, and staff
• Provide typical administrative support functions including knowledge of specialized terminology relevant to the practice area
• Manage attorney/paralegal communications
• Prepare and process documents – Multiple electronic filings throughout Ohio Courts
• Maintain schedules and calendars of multiple attorneys/paralegals
• Open all team files
• Data entry and maintenance with client systems
• Prepare reinstatement/payoff letters
• Follow up on return of filings
• Prepare overnight packages
• Communicate with clients via telephone and websites as needed
• Maintain court dockets; preparing Pleadings, Motions, Affidavits, etc.
• Maintain accurate and current information in case management system
• Meet client deadlines and adapt to industry changes
• Build and maintain positive relationships with clients, opposing counsel, court clerks, etc.
• Prepare and format memoranda, correspondence, legal advertisements, deeds, assignments, and various other legal documents
• Ensure the effective and timely delivery of outgoing mail, messenger deliveries, overnight deliveries, and facsimiles
• Field calls from borrowers, clients, and other outside parties in a courteous and effective manner
• Ensure timely, courteous, and thorough responses to a heavy volume of email correspondence
• Develop and maintain collegial relationships with business associates and clients
• Review title reports and recorded documents
• Proofread legal documents as required
• Provide support to attorneys in a high volume, time sensitive atmosphere
• Perform other duties and responsibilities as needed

Skills

Attention to detail

Excellent communication skills

Team player

Multitasking

Job description

At Dinsmore, our strength comes from our people. With more than 750 attorneys across 30+ offices nationwide, we are dedicated to building a dynamic, client-focused Firm recognized for excellence. Together we work to build a strong market profile, highlighting our capabilities to clients and attracting talented attorneys and business professionals who seek a supportive environment where they can thrive. Discover how you can grow with us at www.dinsmore.com.

Dinsmore is seeking a Legal Administrative Assistant in our Cincinnati, OH location who will support multiple attorneys in the Labor & Employment practice groups. The ideal candidate will have experience working with Labor & Employment attorneys.

Responsibilities

• Maintain positive contact with clients, attorneys, and staff
• Provide typical administrative support functions including knowledge of specialized terminology relevant to the practice area
• Manage attorney/paralegal communications
• Prepare and process documents – Multiple electronic filings throughout Ohio Courts
• Maintain schedules and calendars of multiple attorneys/paralegals
• Open all team files
• Data entry and maintenance with client systems
• Prepare reinstatement/payoff letters
• Follow up on return of filings
• Prepare overnight packages
• Communicate with clients via telephone and websites as needed
• Maintain court dockets; preparing Pleadings, Motions, Affidavits, etc.
• Maintain accurate and current information in case management system
• Meet client deadlines and adapt to industry changes
• Build and maintain positive relationships with clients, opposing counsel, court clerks, etc.
• Prepare and format memoranda, correspondence, legal advertisements, deeds, assignments, and various other legal documents
• Ensure the effective and timely delivery of outgoing mail, messenger deliveries, overnight deliveries, and facsimiles
• Field calls from borrowers, clients, and other outside parties in a courteous and effective manner
• Ensure timely, courteous, and thorough responses to a heavy volume of email correspondence
• Develop and maintain collegial relationships with business associates and clients
• Review title reports and recorded documents
• Proofread legal documents as required
• Provide support to attorneys in a high volume, time sensitive atmosphere
• Perform other duties and responsibilities as needed

Requirements

• 5+ years of Legal Administrative Assistant experience
• Good understanding of the legal process surrounding labor & employment preferred
• Excellent technical and communication skills
• Attention to detail with top notch proofreading skills
• Proven success as a positive team player as well as an independent worker
• Ability to multi-task and balance multiple projects and priorities simultaneously
• Highly motivated professional who is enthusiastic about the opportunity of learning the labor & employment practice area

Equal Opportunity Employer