Legal Office Services Clerk — Dynamic Support & Events

Dinsmore-; Wheeling (WV); On-site; USD 28,000 - 36,000; Full time

Job summary

Dinsmore & Shohl, Bennett Square, Wheeling, WV, seeks an Office Services Clerk to provide relief reception coverage and prepare offices for new hires. The role supports attorneys and staff in a fast-paced environment.

Responsibilities include stocking supplies, handling mail, court filings, setting up equipment, and assisting with office moves and events. Candidates should be dependable, detail-oriented, and able to work independently or with a team.

Qualifications

• Strong customer service and interpersonal skills.
• Excellent organizational skills with ability to manage multiple priorities.
• Proficiency in Microsoft Office Suite and office technology.
• Ability to lift and transport office supplies weighing up to 50 pounds.
• Experience in supporting attorneys and professional staff preferred.

Responsibilities

• Provide relief reception coverage.
• Prepare offices and workstations for new hires and departing employees, including computer and telephone setup.
• Order and stock office supplies.
• Perform hand deliveries and court filings.
• Process daily mail.
• Assist with office moves.
• Assist with the planning and execution of office events.
• Support the receptionist, administrative assistants, and attorneys with a broad range of requests, including copying, scanning, and monitoring faxes.
• Perform other administrative and office services duties as assigned.

Skills

Strong customer service

Excellent organizational skills

Teamwork and collaboration

Independent work ability

Tools

MS Office Suite

Office equipment handling

Videoconferencing tech

Job description

Dinsmore is seeking a proactive and tech-savvy Office Services Clerk to serve as the operational backbone of our Wheeling, WV office. This is a dynamic role for a natural problem-solver who enjoys being the go-to resource for our attorneys, ensuring our daily operations are flawless.

Responsibilities include, but are not limited to:

• Document & Print Production: Over-see and execute high-volume printing, scanning, binding and copying projects with strict attention to detail and confidentiality
• Inventory & Office Upkeep: Monitor, order and organize office and kitchen supplies so the team never runs out of essentials
• Event Coordination: Assist with the creative planning and detailed execution of office events
• First-Line IT Support: Troubleshoot basic tech glitches, handling minor issues with office equipment as well as coordinating with our IT department to resolve larger technical snags quickly
• Recycling Management: Take ownership of the office recycling program by collecting, organizing, and sorting regular recycling to the local recycling bins as well as driving electronic recycling (e-waste) to Staples for proper disposal
• Logistics & Mail Services: Assist in outgoing mail including packages, time-sensitive legal documents and executing runs to the local courthouse
• Office & Workstation Coordination: Seamlessly assist in the setup and breakdown of workstations for new hires and departing employees ensuring their spaces are properly configured and ready to go
• Communications & Hospitality: Can answer incoming telephone calls with professionalism, direct inquiries efficiently and provide warm, frontline reception support
• Provide Relief Reception Coverage: Serve as the back-up to our receptionist with duties that include; answering phone calls, distributing incoming mail, assisting attorneys with administrative tasks like time entry, new client intake, and billing

Requirements

• Strong customer service and interpersonal skills
• Excellent organizational skills with the ability to manage multiple priorities and deadlines
• Proficiency in Microsoft Office Suite and office technology
• Ability to troubleshoot office and videoconferencing equipment
• Strong attention to detail and commitment to accuracy
• Ability to work both independently and collaboratively in a team environment
• Experience in supporting attorneys and professional staff preferred
• Knowledge of courthouse procedures and legal office operations is preferred
• Ability to lift and transport office supplies, files, and equipment weighing up to 50 pounds, with or without reasonable accommodation
• Experience with legal document handling
• Demonstrate confidentiality and discretion