Legal Support Specialist

Greenberg Traurig; Orlando (FL); On-site; USD 50,000 - 70,000; Full time

Job summary

Greenberg Traurig, a global law firm, is seeking a Legal Support Specialist for the Orlando office to support the Public Finance Team. The role provides high-level legal support, document processing, and administrative services across assigned attorneys, with coordination to clients and courts.

The ideal candidate has a bachelor’s degree or equivalent, 3 years in a law firm, and strong organizational and communication skills.

Qualifications

• Bachelor’s Degree or equivalent experience is preferred.
• 3 years of experience in a law firm or professional environment.
• Experience with e-filing and document processing.
• Strong organizational and communication skills.
• Ability to work under tight deadlines and in a fast-paced setting.
• Knowledge of confidentiality and professional discretion.

Responsibilities

• Coordinate creation, editing, proofreading and processing of legal documents.
• Maintain paper and electronic legal files; update case information.
• Manage document deliveries and track final executed documents.
• Receive and evaluate calls; convey messages; liaise with clients, opposing counsel and courts.
• Collaborate with Administrative Support Coordinators and paralegals.
• Attend team strategy meetings and utilize firm resources.
• Assist with overflow work and special projects as assigned.

Skills

Administrative tasks

Time entry

Travel arrangements

Invoices & expenses

Attention to detail

Organizational skills

Communication skills

Team collaboration

Confidential information handling

Education

Bachelor’s Degree or equivalent experience

Tools

Microsoft Office

Document management

e-filing systems

Job description

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.Join our Public Finance Team as a Legal Support Specialist located in our Orlando officeWe are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven appellate environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. If you demonstrate initiative, adaptability, and innovation, we invite you to join our team.Position Summary:The Legal Support Specialist will provide high-level legal support to a team of attorneys. Provides a wide range of complex technical, document processing and administrative services in the assigned practice group/department(s).The successful candidate will effectively manage all aspects of the professional responsibilities of the assigned attorneys. This role also requires extensive coordination with clients. Flexibility to work overtime as needed.Key Responsibilities:Coordinates creation of legal documents as well as the editing, proofreading and processing of legal documents upon request of assigned attorneys, including correspondence, memoranda, closing documents, pleadings, or other practice specific documentsMaintains legal files (both paper & electronic), organizes and files documents in designated orderUpdates case information, scans and organizes legal filesManages document deliveries and tracks final executed documentationReceives and evaluates telephone calls for supported attorneys, fielding calls and conveying messages as necessary. Communicates with clients, opposing counsel, courts, and liaisonsCollaborates and works with Administrative Support Coordinators, Paralegals and other legal support team members where applicableAttends team strategy meetingsUnderstands firm available resources and leverage most effective resource for desired resultsAssists with overflow work and other special projects as assignedQualifications:Skills & CompetenciesSkilled in handling administrative tasks such as attorney time entry, travel arrangements and processing invoices and expensesHigh attention to detail, outstanding organizational skills and the ability to manage time effectivelyExcellent interpersonal and communication skills (oral and written), professional demeanor and presentationAbility to collaborate well in a teamRecognize confidential, sensitive, and proprietary information and maintain such information as confidentialPosition also required the ability to work under pressure to meet strict deadlinesEducation & Prior ExperienceBachelor’s Degree or equivalent experience is preferred3 years of experience within a law firm or other professional organizationExperience with e-filing Physical Requirements:While performing the duties of this job, the employee is occasionally required to move from work station or desk, throughout the work area to work independently or with a team, to meet with colleagues or supervisor and retrieve work assignmentsThis position may also be sedentary and require the employee to sit for extended periods of timeRequires manual dexterity to dial a telephone, enter data into a computer, handle objects and operate toolsSome filing is required and this would entail the ability to lift files, open filing cabinets and bend or stand as necessaryTechnologyComputer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologiesKnowledge of laws, legal codes, court procedures or agency rules of assigned practice group/dept. (ex. State and Federal court filing, including e-filings)Understanding of AI capabilities, limitations, and responsible use in a professional environment.Familiarity with, or willingness to learn, firm-approved AI tools (e.g., Copilot, ChatGPT, or similar platforms) to support daily workflow and/or improve work quality.Physical Requirements:While performing the duties of this job, the employee is occasionally required to move from workstation or desk throughout the work area to work independently or with a team to meet with colleagues or supervisor and retrieve work assignments.This position may also be sedentary and require the employee to sit for extended periods of time.Requires manual dexterity to use a phone, enter data into a computer, handle objects, and use office equipment.Some filing is required and this would entail the ability to lift files, open filing cabinets, and bend or stand as necessary.GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.