Office Services Associate

IST Management Services; New York (NY); On-site; USD 10,000 - 60,000; Full time

Job summary

A leading company in facilities and office services seeks Office Services Associates in NYC. This role involves office coordination, customer service, and facilities maintenance responsibilities with opportunities for career advancement. Candidates should have 1+ year of relevant experience, a high school diploma, and good communication skills.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

401k

Paid Time Off

Bonus Incentives

Qualifications

• 1+ year of experience in office services or facilities.
• Valid driver’s license and reliable transportation is required.
• Ability to lift 50lbs and cross-train for other job functions.

Responsibilities

• Office services tasks including mailroom coordination and general office assistance.
• Facilities maintenance coordination and vendor service management.
• Reception coverage, call handling, and general accounting tasks.

Skills

Customer Service

Communication

Teamwork

Education

High School Diploma or GED

Job description

Overview

We are seeking candidates with 1+ year of experience in office services to join our team in NYC! Ideal candidates will be ready to grow their career in facilities and office services, and to take advantage of internal opportunities at IST Management for training and development toward advancement into management roles. This position will be responsible for fostering a professional and pleasant working environment by providing excellent customer service in the fields of general office services.

Benefits Include:Medical, Dental, Vision, STD, LTD, Life, 401k, Paid Time Off, and Bonus Incentives!

Hourly Compensation: $19.00-$20.00/hr USD

Hours: 9am - 6pm

Who We Are

IST Management is a business process outsourcing company. We have over 1,800 employees and have been in business for over 23 years, with operations in over 50 cities across the U.S. We provide Facilities and Office Services Management, e-Discovery services including processing, hosting, court reporting, collections and forensics, managed review, and managed services. We also provide direct hire recruiting services as well as corporate hospitality and event planning.

IST Management is one of the fastest-growing e-Discovery and facilities management companies in the U.S. We’ve been honored as one of the Nation’s Best & Brightest Companies to Work For, awarded the HR Professional Excellence Award from the Society for Human Resource Management, and we’ve made the INC 5000 list. We’re a proud partner of the Military Spouse Employment Partnership through our nation’s Department of Defense, and have committed to Hiring Our Heroes mission to hire 100,000 active and former service members.

We’re a privately held American company still under the leadership of our original founder, President & CEO Hal Blackman. We pride ourselves on commitment to excellence for our clients, the passion we put into our work each day, and upward mobility for our talented front line employees.

You can check out istmanagement.com for more info on us!

Responsibilities

Job Responsibilities:

• Office services, to include: mailroom coordinationand mail services, set ups and break downs for conference room meetings, shipping and receiving, copy and reprographics services, and general office assistance
• Facilities services, to include: general upkeep and maintenanceof facility with special care paid toward common areas, coordination with janitorial staff to ensure clean and safe environment, inspectionsand coordination of all vendor services for repairs/installations for all components of facility - including electrical, plumbing, elevator, parking lot etc., and office moves and space planning related tasks
• Reception and administrative tasks, to include: front desk reception coverage, answering and directing calls from a multi-line phone system, general accounting tasks such as scanning and logging company checks, administrative tasks as assigned
• Adhere to all safety procedures
• Tasks as assigned by supervisor

Qualifications

Qualifications:

• 1+ year of experience in office services and/or facilities and maintenanceservices or a related field is required
• High School Diploma or GED equivalent is required - degree may allow for accelerated path toward managerial roles
• Excellent verbal and written communicationskills
• Professional appearance and demeanor
• Ability to effectively work individually or in a team environment
• A valid driver’s license and/or reliable transportation to and from work
• Ability to lift 50lbs
• Willingness to cross-train for other job functions

IST Management provides reasonable accommodations to individuals with a disability in accordance with applicable law in both the application and employment stages. If you require any accommodation in completing your application for employment, please let us know by informing our Talent Acquisition team at [e-mail] respect individuals reaching out for accommodations by utilizing the contact information only for this purpose. You will receive correspondence directly from your local IST Management hiring team regarding your application submission and status after submission.

IST is an Equal Opportunity Employer (EOE). We are committed to providing equal employment opportunities to all qualified applicants, regardless of disability or veteran status.