Office Receptionist at Grimaldi Law Firm Hollywood, FL

Grimaldi Law Firm; Florida; Presencial; USD 30.000 - 42.000; Jornada completa

Descripción de la vacante

Grimaldi Law Firm in Hollywood, FL is looking for an Office Receptionist to be the friendly first contact for clients and visitors. You will answer calls, schedule meetings, manage mail and deliveries, and support day-to-day operations to keep the firm running smoothly.

The role requires strong customer service, organization, and multitasking abilities. 2+ years as a front desk receptionist or in a related role is preferred, with English and Spanish fluency highly valued.

Formación

• Strong customer service skills and interpersonal abilities.
• Excellent organizational and time-management capabilities.
• Fluent in English and Spanish preferred.
• High school diploma or equivalent required.

Responsabilidades

• Greet visitors and answer phones, directing to the appropriate team.
• Schedule meetings and manage the business calendar.
• Handle mail, deliveries, and travel arrangements as needed.
• Provide general administrative support and data entry.
• Verify wire instructions verbally when required.
• Assist staff with paperwork and copying tasks.

Conocimientos

Customer service

Interpersonal skills

Organizational skills

Time management

Educación

High school diploma

Herramientas

Microsoft Office

Descripción del empleo

Office Receptionist job at Grimaldi Law Firm. Hollywood, FL. Do you have a passion for helping others and love putting a smile on people’s faces? Then you’re a great fit for the receptionist position on our team! You’ll act as the first point of contact for the business, answer phone calls, schedule meetings, make travel arrangements, handle mail and deliveries, and help us with other operational duties to keep everything running smoothly. If you’re looking for a role where you make a difference every day, start your application today.

Responsibilities

• Greet visitors, clients, and fellow employees when they arrive at the front desk and provide them with any necessary directions or information
• Answer incoming phone calls, respond to emails, and ensure the appropriate people receive all relevant information
• Ordering payoffs
• Manage incoming and outgoing mail and handle deliveries
• Verbally confirm wire instructions
• Provide administrative support to other team members with data entry, paperwork, photocopying, etc., when needed
• Schedule appointments and ensure the business calendar is accurate and up-to-date
• Confirming appointments, rescheduling appointments, and opening new client files

Qualifications

• Possesses strong customer service skills, interpersonal skills, organizational skills, and time management skills
• Exhibits working knowledge of Microsoft Office and basic computer skills
• High school graduate, G.E.D. recipient, or equivalent
• Well-versed in taking telephone calls and handling stressful situations
• 2+ years of front desk receptionist experience or related job experience preferred
• Bilingual: Must speak English and Spanish fluently

About Company

Grimaldi Law Firm isn’t your typical legal shop—we’re a fast-growing, mission-driven firm that’s redefining what it means to support families through life’s biggest decisions. From estate planning to real estate closings, we help people take bold action to protect what matters most and build lasting wealth.

We believe real estate isn’t just a transaction—it’s the foundation of the American Dream. That’s why we partner with lenders, developers, and homeowners across Florida to deliver smooth, efficient closings backed by rock-solid legal support. But we don’t stop there. Our team is also passionate about helping families plan for the “what-ifs” in life with customized, full-service estate and trust solutions that bring true peace of mind.

If you're ready to join a growing team that cares deeply about legacy, leadership, and leveling up, you're in the right place.