Office Receptionist

Pye-Barker Fire & Safety; Winter Haven (FL); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Excellent pay

Medical, dental, vision

Company paid life insurance

Company paid short-term disability

401K with employer match

Paid vacation and company holidays

Training and Career Development

Company vehicle (if job applicable)

ALL In Ownership Plan for eligible

Job summary

Pye-Barker Fire & Safety is seeking an administrative professional to support a busy Winter Haven office. This role handles clerical tasks, recordkeeping, data entry, and reporting to help keep operations running smoothly.

You will greet visitors, answer calls, manage files and invoices, assist with budgets, and support projects. A friendly demeanor, strong Microsoft Office skills, and Monday–Friday daytime availability are essential.

Qualifications

• Bachelor’s or associate degree or equivalent work experience.
• Minimum one year in an administrative setting.
• Friendly and courteous demeanor with visitors and clients.
• Typing speed of at least 50 words per minute.
• Ability to proofread documents accurately.
• Proficient in Microsoft Office Suite or similar software.
• Basic understanding of filing and recordkeeping procedures.
• Capable of working independently and prioritizing tasks.
• Monday–Friday daytime schedule.

Responsibilities

• Greets and directs clients and visitors.
• Answers phone calls and emails promptly.
• Manages data in spreadsheets and reports.
• Assists with accounts payable and purchase orders.
• Maintains office-related records and reports.
• Copies, collates, and prepares reports for meetings.
• Supports projects and events as needed.
• Maintains confidentiality of files.

Skills

Typing 50 wpm

Proofreading

Microsoft Office

Data entry

Customer service

Independent work

Prioritization

Education

Bachelor’s or associate degree or equivalent work experience

Tools

Microsoft Office Suite

Job description

Make a difference, protect lives, and achieve your dreams. Build your career with the industry-leading fire, life safety and security company.

This position performs a variety of clerical, recordkeeping, and customer service tasks to assist with the smooth operation of the organization. Provides administrative and clerical support to an assigned location, department, and/or unit. Develops, maintains, and ensures com. Assists with budgetary matters, track department funds, and purchasing. Compiles reports and monitors assigned projects and/or program components.

Essential Duties & Responsibilities:

• Greets and directs clients and visitors.
• Answers phone calls and emails in a timely manner.
• Manages company telecommunications network and communicates with answering service.
• Makes appointments and referrals
• Manage data in spreadsheets and reports
• Creates and maintains office related records and reports
• Performs data entry and filing tasks for accounts payable, purchase orders, equipment inventory,
• Maintains the integrity and confidentiality of confidential employee or departmental files.
• Receives, records, and distributes packages and mail.
• Manages key vendor accounts, supplies inventory, and submits invoices for payment
• Compiles budget data and maintain financial records as requested.
• Copies, collates, and otherwise prepares reports for mailings, meetings, and other correspondence.
• Assists with projects and event support
• Assists other departments as needed
• Assists with Customer relations
• Assists with Contract creations
• Manages all branch Fire Alarm Invoicing
• Perform other duties assigned by management.

Education/Qualifications:

• Bachelor’s or associate degree or equivalent work experience.
• Must have a minimum of one year experience in an administrative setting.
• Ability to greet visitors, clients, and colleagues in a friendly and courteous manner.
• Ability to type at least 50 wpm.
• Ability to proofread.
• Proficient in Microsoft Office Suite or similar software.
• Basic understanding of office equipment.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently and identify and solve problems.
• Ability to organize and prioritize work.
• Must be able to work a Monday - Friday daytime schedule.

Other Duties:

• Adheres to the Code of Conduct, Confidentiality Agreement, and Company Safety Policy.
• Performs other duties as assigned.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.

Pay:

• Determined by administrative experience.
• Weekly pay

Benefits and Perks:

• Excellent pay
• Medical, dental, vision
• Company paid life insurance
• Company paid short-term disability
• 401K with employer match
• Paid vacation and company holidays
• Training and Career Development
• Company vehicle (if job applicable)
• Immediate qualification for the ALL In Ownership Plan for all eligible full-time employees

Our Commitment:

Pye-Barker is built on four core values – customer-bias, trust, respect, and commitment – that serve as the north star for how we conduct business within our community and across our branches. As a group, we promise to do what’s right by our customers, community, and one another, each and every day.

Our EEO Statement:

Pye-Barker Fire & Safety is an Equal Opportunity Employer. All applicants will be considered for employment without regard to race, color, creed, religion, national origin, ancestry, citizenship status, age, sex, gender, pregnancy, sexual orientation, gender identity, gender expression, genetic information, disability, military service and veteran status, or any other characteristic protected by applicable law.