Office Administrator

Pye-Barker Fire & Safety, LLC; Laurel (MS); On-site; USD 32,000 - 52,000; Full time

Benefits offered by this job

Excellent pay

Medical, dental, vision

Company paid life insurance

Company paid short-term disability

401K with employer match

Paid vacation and company holidays

Training and Career Development

Company vehicle (if job applicable)

ALL In Ownership Plan eligibility

Job summary

Pye-Barker Fire & Safety, LLC is hiring for an administrative/clerical position to support operations at an assigned location. The role includes greeting clients, handling calls and emails, data entry, records management, and basic accounts payable tasks.

The ideal candidate will have a Bachelor or Associate degree or equivalent experience, type 50 wpm, and proficiency with Microsoft Office. Opportunities for growth and comprehensive benefits are offered.

Qualifications

• Bachelor or Associate degree or equivalent work experience.
• Friendly and courteous visitor, client, and colleague greeting.
• Typing at least 50 words per minute.
• Ability to proofread documents.
• Proficient in Microsoft Office Suite or similar software.
• Basic understanding of office equipment.
• Basic understanding of clerical procedures and filing systems.
• Ability to work independently and solve problems.
• Ability to organize and prioritize work.

Responsibilities

• Greet and direct clients and visitors.
• Answer phone calls and emails promptly.
• Manage telecommunications and communicate with the answering service.
• Makes appointments and referrals.
• Manage data in spreadsheets and reports.
• Create and maintain office-related records and reports.
• Data entry and filing for accounts payable and purchases.
• Maintain confidentiality of employee or departmental files.
• Process mail and packages.
• Manage vendor accounts, supplies, and invoices.
• Compile budget data and maintain financial records as requested.
• Prepare reports for mailing, meetings, and correspondence.
• Assist with projects, events, and cross-department support.
• Support customer relations and contract creation.
• Oversee branch invoicing for fire alarm systems.
• Perform other duties as assigned.

Skills

Typing 50 wpm

Proofreading

Customer service

Data entry

Independent worker

Organizational skills

Education

Bachelor or Associate degree or equivalent work experience

Tools

Microsoft Office Suite

Job description

Make a difference, protect lives, and achieve your dreams. Build your career with the industry-leading fire, life safety and security company.

This position performs a variety of clerical, recordkeeping, and customer service tasks to assist with the smooth operation of the organization. Provides administrative and clerical support to an assigned location, department, and/or unit. Develops, maintains, and ensures com. Assists with budgetary matters, track department funds, and purchasing. Compiles reports and monitors assigned projects and/or program components.

Essential Duties & Responsibilities:

• Greets and directs clients and visitors.
• Answers phone calls and emails in a timely manner.
• Manages company telecommunications network and communicates with answering service.
• Makes appointments and referrals.
• Manage data in spreadsheets and reports.
• Creates and maintains office related records and reports.
• Performs data entry and filing tasks for accounts payable, purchase orders, equipment inventory.
• Maintains the integrity and confidentiality of confidential employee or departmental files.
• Receives, records, and distributes packages and mail.
• Manages key vendor accounts, supply inventory, and submits invoices for payment.
• Compiles budget data and maintains financial records as requested.
• Copies, collates, and otherwise prepares reports for mailings, meetings, and other correspondence.
• Assists with projects and event support.
• Assists other departments as needed.
• Assists with Customer relations.
• Assists with Contract creations.
• Manages all branch Fire Alarm Invoicing.
• Perform other duties assigned by management.

Education / Qualifications:

• Bachelor or Associate degree or equivalent work experience.
• Ability to greet visitors, clients, and colleagues in a friendly and courteous manner.
• Ability to type at least 50 wpm.
• Ability to proofread.
• Proficient in Microsoft Office Suite or similar software.
• Basic understanding of office equipment.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently and identify and solve problems.
• Ability to organize and prioritize work.

Other Duties:

Adheres to the Code of Conduct, Confidentiality Agreement, and Company Safety Policy. Performs other duties as assigned.

Physical Requirements:

Prolonged periods sitting at a desk and working on a computer.

Benefits and Perks:

• Excellent pay
• Medical, dental, vision
• Company paid life insurance
• Company paid short-term disability
• 401K with employer match
• Paid vacation and company holidays
• Training and Career Development
• Company vehicle (if job applicable)
• Immediate qualification for the ALL In Ownership Plan for all eligible full-time employees

Our Commitment: Pye-Barker is built on four core values - customer-bias, trust, respect, and commitment - that serve as the north star for how we conduct business within our community and across our branches. As a group, we promise to do what's right by our customers, community, and one another, each and every day.

Our EEO Statement: Pye-Barker Fire & Safety is an Equal Opportunity Employer. All applicants will be considered for employment without regard to race, color, creed, religion, national origin, ancestry, citizenship status, age, sex, gender, pregnancy, sexual orientation, gender identity, gender expression, genetic information, disability, military service and veteran status, or any other characteristic protected by applicable law.

We are hiring across the nation! Many of our roles provide on-the-job training to help you get licensed and working.

Since 1946, we have been an industry leader with a reputation for putting our customers and our people first.

More About Us

We strive to serve our communities by keeping businesses, families, and neighbors safe from fire, life safety, and security risks. Our values serve as the foundation for our culture - they're how we treat our customers and each other. We promise to make recommendations that are always in the best interest of our customers and provide service that's responsive and dependable, every time. You can count on us to care for you - our customer - as we care for each other. We have the utmost appreciation for this industry and each other, and are proud to be working together to help our customers and neighbors protect what they've built. We're committed to quality craftsmanship, quick response and taking care of our team members and our customers like family.