Assistant Administrator

Pye-Barker Fire and Safety; Washington (District of Columbia); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Excellent pay

Medical, dental, vision

Company paid life insurance

Company paid short-term disability

401K with employer match

Paid vacation and company holidays

Training and Career Development

Company vehicle (if job applicable)

ALL In Ownership Plan eligibility

Job summary

Pye-Barker Fire & Safety is seeking an experienced administrative professional to join our Washington, DC area team. This role supports the office manager with accounting, fleet management, insurance, and clerical duties while ensuring compliant records and budgets.

You will oversee CRM permissions, travel coordination, and report preparation, working in a fast-paced environment. A Bachelor’s degree and 3+ years of related experience are preferred, with strong MS Office skills contributing to

Qualifications

• Bachelor's degree or equivalent experience.
• Three years of administrative/clerical experience.
• Advanced proficiency with Microsoft Office Suite including Excel, Word and PowerPoint.
• Experience generating Excel-based reports.
• Excellent time management with deadlines.
• Ability to work independently in a fast-paced environment.
• Strong verbal and written communication.
• Highly organized and detail-oriented.
• Office setting experience.

Responsibilities

• Provide administrative and clerical support for efficient daily operations.
• Manage internal user permissions for CRM, email, phones, and access controls.
• Coordinate fleet needs and liaise with fleet provider.
• Obtain, renew, and maintain state licenses and permits.
• Maintain hiring/termination processes per policy.
• Handle vendor accounts, inventory, and invoice submission.
• Coordinate travel and event support.
• Prepare meeting agendas and distribute notes.
• Maintain office records and reports; monitor operating information.
• Assist other departments as needed.

Skills

Time management

Communication

Organized

Independent work

Education

Bachelor's degree in related field

Three years of administrative experience

Tools

Excel

Word

PowerPoint

Job description

Make a difference, protect lives, and achieve your dreams. Build your career with the industry-leading fire, life safety and security company.

This position is responsible for assisting the office manager with accounting, fleet management, insurance, and other functions. Provides administrative and clerical support to an assigned location, department, college, and/or unit. Develops, maintains, and ensures compliance with department records. Assists with budgetary matters track department funds and purchasing. Compiles reports and monitors assigned projects and/or program components. May supervise assigned clerical staff and/or student assistants.

Essential Duties & Responsibilities:

• Provide administrative and clerical support to ensure the efficient daily operation of the office.


• Manages internal users and their permissions for CRM, email, cell phones, office phones, cards, etc.


• Manages company telecommunications network and communicates with answering service.


• Coordinates with the branches on their fleet needs and communicates with the fleet provider.


• Obtains, renews, and maintains state licenses and permits.


• Maintain integrity of hiring/termination process through the proper application of company policies.


• Manages key vendor accounts, supply inventory, and submits invoices for payment.


• Assist other departments as needed.


• Coordinates travel.


• Assists with projects and event support.


• Maintains email, voicemail boxes and filing system, prepares department meeting agendas, meeting notes and distributes accordingly.


• Creates and maintains office related records and reports.


• Interprets, monitors, and analyzes information regarding operating reports, policies and procedures.


• Oversees and coordinates the day-to-day office operations.


• Receives and distributes incoming and outgoing mail.


• Perform other duties assigned by management.

Education/Qualifications:

• Bachelor's degree from an accredited institution of higher education in related field or an equivalent combination of relevant education and/or experience.


• Three (3) years of related administrative, office or clerical experience.


• Advanced proficiency with Microsoft Office Suite including Excel, Word and PowerPoint.


• Experience with Excel and be comfortable with managing excel generated reports.


• Excellent time management skills with a proven ability to meet deadlines.


• Ability to work independently and in a fast-paced environment.


• Ability to anticipate work needs and interact professionally with customers.


• Excellent verbal and written communication skills.


• Highly organized and detailed oriented.


• Experience in office setting.

Other Duties:

• Adheres to the Code of Conduct, Confidentiality Agreement, and Company Safety Policy.


• Performs other duties as assigned.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.


• Must be able to lift up to 15 pounds at times.

Compensation:

• 50k-70k annually based on experience

Benefits and Perks:

• Excellent pay


• Medical, dental, vision


• Company paid life insurance


• Company paid short-term disability


• 401K with employer match


• Paid vacation and company holidays


• Training and Career Development


• Company vehicle (if job applicable)


• Immediate qualification for the ALL In Ownership Plan for all eligible full-time employees

Our Commitment:

Pye-Barker is built on four core values – customer-bias, trust, respect, and commitment – that serve as the north star for how we conduct business within our community and across our branches. As a group, we promise to do what’s right by our customers, community, and one another, each and every day.

Our EEO Statement:

Pye-Barker Fire & Safety is an Equal Opportunity Employer. All applicants will be considered for employment without regard to race, color, creed, religion, national origin, ancestry, citizenship status, age, sex, gender, pregnancy, sexual orientation, gender identity, gender expression, genetic information, disability, military service and veteran status, or any other characteristic protected by applicable law.