Office Administrator

Pye-Barker Fire & Safety; Laurel (MS); On-site; USD 30,000 - 46,000; Full time

Benefits offered by this job

Excellent pay

Medical, dental, vision

401K with employer match

Paid vacation and company holidays

Training and Career Development

Job summary

Pye-Barker Fire & Safety in Laurel, MS is seeking an Administrative Assistant to provide clerical and customer service support at the local location. The role includes greeting visitors, answering calls, data entry, records management, and basic accounts payable tasks.

You will assist with budgeting, purchasing, report preparation, and project support across departments, while maintaining confidentiality and professionalism. Proficiency in MS Office is required.

Qualifications

• Degree or equivalent work experience required.
• Ability to greet visitors, clients, and colleagues in a friendly manner.
• Type at least 50 wpm and proofread with accuracy.
• Proficient in Microsoft Office Suite and basic clerical systems.

Responsibilities

• Greets and directs clients and visitors.
• Answers phone calls and emails promptly.
• Manages telecommunications and works with answering service.
• Makes appointments and referrals.
• Manage data in spreadsheets and reports.
• Creates and maintains office records and reports.
• Performs data entry and filing for accounts payable, purchase orders, equipment inventory.
• Maintains confidentiality of employee files.
• Receives, records, and distributes packages and mail.
• Manages vendor accounts, supply inventory, and submits invoices.
• Compiles budget data and maintains financial records.
• Prepares reports for mailings and meetings.
• Assists with projects, events, and cross-department tasks.
• Assist with customer relations and contract creations.
• Manages branch invoicing where applicable.

Skills

Typing speed 50 wpm

Customer service

Recordkeeping

Independent work

Time management

MS Office

Office equipment

Education

Bachelor or Associate degree or equivalent work experience

Tools

Microsoft Office Suite

Office equipment

Job description

Make a difference, protect lives, and achieve your dreams. Build your career with the industry-leading fire, life safety and security company.

This position performs a variety of clerical, recordkeeping, and customer service tasks to assist with the smooth operation of the organization. Provides administrative and clerical support to an assigned location, department, and/or unit. Develops, maintains, and ensures com. Assists with budgetary matters, track department funds, and purchasing. Compiles reports and monitors assigned projects and/or program components.

Essential Duties & Responsibilities

• Greets and directs clients and visitors.
• Answers phone calls and emails in a timely manner.
• Manages company telecommunications network and communicates with answering service.
• Makes appointments and referrals
• Manage data in spreadsheets and reports
• Creates and maintains office related records and reports
• Performs data entry and filing tasks for accounts payable, purchase orders, equipment inventory,
• Maintains the integrity and confidentiality of confidential employee or departmental files.
• Receives, records, and distributes packages and mail.
• Manages key vendor accounts, supply inventory, and submits invoices for payment
• Compiles budget data and maintains financial records as requested.
• Copies, collates, and otherwise prepares reports for mailings, meetings, and other correspondence.
• Assists with projects and event support
• Assists other departments as needed
• Assists with Customer relations
• Assists with Contract creations
• Manages all branch Fire Alarm Invoicing
• Perform other duties assigned by management.

Education/Qualifications

• Bachelor or Associate degree or equivalent work experience.
• Ability to greet visitors, clients, and colleagues in a friendly and courteous manner.
• Ability to type at least 50 wpm.
• Ability to proofread.
• Proficient in Microsoft Office Suite or similar software.
• Basic understanding of office equipment.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently and identify and solve problems.
• Ability to organize and prioritize work.

Other Duties

• Adheres to the Code of Conduct, Confidentiality Agreement, and Company Safety Policy.
• Performs other duties as assigned.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.

Benefits And Perks

• Excellent pay
• Medical, dental, vision
• Company paid life insurance
• Company paid short-term disability
• 401K with employer match
• Paid vacation and company holidays
• Training and Career Development
• Company vehicle (if job applicable)
• Immediate qualification for the ALL In Ownership Plan for all eligible full-time employees

Our Commitment

Pye-Barker is built on four core values - customer-bias, trust, respect, and commitment - that serve as the north star for how we conduct business within our community and across our branches. As a group, we promise to do what's right by our customers, community, and one another, each and every day.

Our EEO Statement

Pye-Barker Fire & Safety is an Equal Opportunity Employer. All applicants will be considered for employment without regard to race, color, creed, religion, national origin, ancestry, citizenship status, age, sex, gender, pregnancy, sexual orientation, gender identity, gender expression, genetic information, disability, military service and veteran status, or any other characteristic protected by applicable law.