Office & Operations Specialist — Phoenix, Growth & Impact

Jencap; Phoenix (AZ); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Comprehensive health care coverage

401k plan

Tuition reimbursement

Job summary

Jencap’s Phoenix, AZ office is seeking an Administrative and Operations Specialist to manage front-office duties, mail, facilities, and vendor coordination. You will support underwriting and Phoenix teams with general administrative tasks and event logistics.

The role requires 2–4 years in office settings, strong organizational skills, and proficiency with Microsoft Office. Insurance background is a plus; comprehensive benefits are provided.

Qualifications

• 2–4 years in office administration, operations, facilities or customer service.

Responsibilities

• Serve as MiniCo’s primary day-to-day Phoenix office operations and admin resource, to handle front-office/reception duties, mail and shipping, facilities/vendor coordination, trade-show logistics, and general administrative support.
• Coordinate reception/phone coverage, messages, deliveries, and general correspondence; escape insurance-specific questions appropriately.
• Own incoming/outgoing mail, post-office retrieval, UPS/FedEx/shipping, physical document routing, scanning, storage, and related record-handling procedures.
• Liaise with building management and external vendors for facilities, maintenance, access, service requests, and office needs.
• Manage office/kitchen supplies, deliveries, storage areas, shared office records, and general organization.
• Coordinate employee meetings, office events, celebrations, and other shared administrative needs.
• Coordinate trade-show registrations, schedules, materials, packing/shipping, booth supplies, pre-show logistics, and post-show administration as assigned.

Skills

Office administration

Operations

Facilities

Customer service

Vendor management

Job description

Jencap’s Phoenix, AZ office is seeking an Administrative and Operations Specialist to manage front-office duties, mail, facilities, and vendor coordination. You will support underwriting and Phoenix teams with general administrative tasks and event logistics.

The role requires 2–4 years in office settings, strong organizational skills, and proficiency with Microsoft Office. Insurance background is a plus; comprehensive benefits are provided.