Office Administrator: Keep Operations Running Smoothly

Legacy Memorial Holdings LLC; Ottumwa (IA); On-site; USD 19,000 - 25,000; Full time

Job summary

Legacy Memorial Holdings LLC in Ottumwa, IA is seeking an Office Administrator to support daily office operations and coordinate interdepartmental communication.

The role requires strong organizational skills, multitasking, and proficiency with Microsoft Office. Duties include managing supplies, records, scheduling, and onboarding staff.

This position offers an opportunity to contribute to a productive workplace and ensure administrative processes run smoothly to support company goals.

Qualifications

• High school diploma or equivalent required; associate degree or higher preferred.
• Proven experience in office administration or a related field.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.

Responsibilities

• Manage and organize office operations and procedures to ensure organizational effectiveness and efficiency.
• Coordinate schedules, appointments, and meetings for staff and management.
• Maintain office supplies inventory and place orders as necessary to avoid shortages.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Support the preparation of reports, presentations, and documentation as required.
• Assist in onboarding new employees by preparing workstations and necessary materials.
• Maintain accurate and up-to-date filing systems, both electronic and physical.
• Collaborate with other departments to facilitate communication and workflow.

Skills

Microsoft Office Suite

Communication

Organization

Multitasking

Education

High school diploma or equivalent

Associate degree or higher

Tools

Google Workspace

Project management platforms

Job description

Legacy Memorial Holdings LLC in Ottumwa, IA is seeking an Office Administrator to support daily office operations and coordinate interdepartmental communication.

The role requires strong organizational skills, multitasking, and proficiency with Microsoft Office. Duties include managing supplies, records, scheduling, and onboarding staff.

This position offers an opportunity to contribute to a productive workplace and ensure administrative processes run smoothly to support company goals.