Dynamic Operations Office Administrator

Bertelsmann; Iowa City, California (IA, MO); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

401(k) with company matching up to 6%

Paid time off

Flexible spending accounts

Tuition reimbursement

Job summary

Arvato, a global 3PL provider under Bertelsmann, is seeking an organized Office Administrator for our operations team in Iowa City. You will support daily administrative activities, manage records, and liaise with multiple departments to keep the office running smoothly.

With 2+ years of experience, you will handle invoicing, travel bookings, minutes, and documentation while maintaining accuracy and deadlines in a fast-paced environment. Join a collaborative team focused on logistics excellence.

Qualifications

• Proven experience as an office administrator, ideally for 2+ years in an office assistant or relevant role.
• Ability to be flexible in respect of work standards and demands. Capable of working under pressure at times and to strict deadlines.
• Ability to complete tasks and willingness to learn.
• Resilient and able to deal with changing priorities.
• Excellent organizational skills and strong attention to detail.
• Outstanding communication and interpersonal abilities.
• Ability to communicate fluently in English.
• Time management skills with the competence to manage multiple priorities at once.
• Proficient with MS Office skills.
• Self-motivated with the ability to work independently and as part of a team.
• Ability to prioritise multiple tasks and work to strict deadlines in a fast-paced environment.
• Experience with MS SharePoint in a corporate environment.
• Previous experience with ISO9001:2015 and/or other quality management approaches.
• Project Management.
• Experience with roster management and submitting payroll hours.
• Prior experience with SAP is preferred but not required (GP7, JP5)
• Microsoft Office (Word, Excel, PowerPoint, Power BI)
• Comfortable working alone in the office for extended periods while maintaining productivity, professionalism, and responsiveness.

Responsibilities

• Providing day-to-day administrative support to Management & Team (Technical Services, Planning, Data Centre Installers etc.)
• Create, update and maintain paperwork, records and databases.
• Management of post, invoices and any other high-priority documentation.
• Liaising with all departments in the business including but not limited to; Planning Team, HR & Recruitment, Business Operations.
• Processing of invoicing and quotations
• Booking team travel arrangements (flights, hotels, etc.)
• Other Ad hoc and administrative duties as required.
• Inventory Tracking (Uniforms, Consumables)
• Taking meeting minutes.

Skills

Office administration

Communication skills

MS Office

Data entry

Time management

Organizational skills

Multitasking

Teamwork

Career adaptability

Attention to detail

Tools

SAP

SharePoint

Power BI

Job description

Arvato, a global 3PL provider under Bertelsmann, is seeking an organized Office Administrator for our operations team in Iowa City. You will support daily administrative activities, manage records, and liaise with multiple departments to keep the office running smoothly.

With 2+ years of experience, you will handle invoicing, travel bookings, minutes, and documentation while maintaining accuracy and deadlines in a fast-paced environment. Join a collaborative team focused on logistics excellence.