Dynamic Administrative Specialist & Office Coordinator

Cooperative-Farmers-Elevator-1; Ocheyedan (IA); On-site; USD 32,000 - 48,000; Full time

Job summary

Cooperative-Farmers-Elevator-1 in Iowa seeks an Administrative Assistant to be a key point of contact for customers, vendors, and colleagues, delivering friendly, professional support and ensuring smooth office operations.

The role requires strong organizational skills, multi-tasking, and the ability to handle confidential information, meetings, reports, and daily communications across departments.

Qualifications

• High school diploma or equivalent is required.
• Associate degree in Business Administration or related field is preferred.
• Minimum 2 years of administrative, office support, customer service, or related experience.
• Experience supporting multiple departments or leaders is preferred.

Responsibilities

• Serve as a primary point of contact for incoming calls, emails, visitors, and general inquiries.
• Provide exceptional customer service by addressing questions, resolving issues, and directing customers and employees to appropriate resources.
• Handle a wide variety of requests with professionalism, confidentiality, and accuracy.
• Maintain positive relationships with customers, employees, vendors, and business partners.
• Perform general office and administrative functions including document preparation, filing, data entry, record maintenance, and correspondence.
• Manage incoming and outgoing mail, distribute information, and post AR payments received by mail.
• Assist with creating reports, presentations, spreadsheets, and other business documents.
• Support departments with administrative projects and special assignments.
• Coordinate meeting logistics between office staff and leadership.
• Schedule meetings, reserve conference rooms, prepare materials, and arrange necessary technology or accommodations.
• Assist with managing calendars and coordinating appointments.
• Support events, training sessions, and employee meetings as needed.
• Utilize sound judgment and problem-solving skills to address issues and identify solutions.
• Prioritize multiple tasks and adapt to changing business needs and unexpected requests.
• Identify opportunities to improve administrative processes and office efficiencies.
• Maintain accurate records and ensure timely completion of assigned tasks.

Skills

Customer service

Communication

Organization

Multitasking

Confidentiality

Education

High school diploma or equivalent

Associate degree in Business Administration or related field

Tools

Microsoft Office

Job description

Cooperative-Farmers-Elevator-1 in Iowa seeks an Administrative Assistant to be a key point of contact for customers, vendors, and colleagues, delivering friendly, professional support and ensuring smooth office operations.

The role requires strong organizational skills, multi-tasking, and the ability to handle confidential information, meetings, reports, and daily communications across departments.