Office Operations Specialist

Swank Construction Company, LLC; New Kensington (Westmoreland County); On-site; USD 40,000 - 62,000; Full time

Job summary

Swank Construction Company, LLC is seeking an Office Coordinator to manage front desk operations, greet visitors, and support multiple departments. The role includes handling calls, coordinating meetings, and assisting with accounting, HR, and document management.

The ideal candidate will be organized, personable, detail-oriented, and capable of supporting a variety of business functions within a construction environment.

Qualifications

• Minimum of 5 years of professional experience in receptionist, administrative, office support, or customer service role.
• Experience operating and navigating multi-line telephone systems.
• Strong customer service, communication, and interpersonal skills.
• Excellent organizational skills and attention to detail.
• Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel.
• Ability to handle multiple priorities and work effectively in a fast-paced environment.
• Demonstrated administrative and clerical proficiency.
• Ability to maintain confidentiality and exercise discretion when handling sensitive information.

Responsibilities

• Front Desk & Guest Relations: Serve as the primary point of contact for all visitors, clients, vendors, and guests.
• Telecommunications & Communication Management: Answer, screen, and direct incoming telephone calls through a multi-line phone system.
• Administrative Support: Provide administrative and clerical support to various departments.
• Accounting & Accounts Payable Support: Submit certified payroll documentation and supporting records as required.
• Human Resources Support: Assist with employment verification requests, onboarding, paperwork collection, and personnel records maintenance.

Job description

Swank Construction Company, LLC is seeking an Office Coordinator to manage front desk operations, greet visitors, and support multiple departments. The role includes handling calls, coordinating meetings, and assisting with accounting, HR, and document management.

The ideal candidate will be organized, personable, detail-oriented, and capable of supporting a variety of business functions within a construction environment.