Office Operations & Admin Coordinator

Swank Construction Company; New Kensington (Westmoreland County); On-site; USD 42,000 - 62,000; Full time

Job summary

Swank Construction Company is seeking an Office Coordinator to be the first point of contact for visitors, clients, vendors, and callers. The role oversees front desk operations, directs communications, schedules guest visits, and provides cross-functional administrative support for accounting, HR, and office operations.

The ideal candidate is organized, personable, detail-oriented, and capable of supporting diverse business functions across departments, with experience in receptionist and

Qualifications

• Minimum of 5 years of professional experience in a receptionist, administrative, office support, or customer service role.
• Experience operating and navigating multi-line telephone systems.
• Strong customer service, communication, and interpersonal skills.
• Excellent organizational skills and attention to detail.
• Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel.
• Ability to handle multiple priorities and work effectively in a fast-paced environment.
• Demonstrated administrative and clerical proficiency.
• Ability to maintain confidentiality and exercise discretion when handling sensitive information.

Responsibilities

• Front Desk & Guest Relations: Greet and assist visitors in a professional manner and coordinate guest arrivals.
• Telecommunications: Answer, screen, and direct calls; route to departments and take messages.
• Administrative Support: Maintain filing systems, data entry, reporting, and document management; support multiple departments.
• Accounting & AP Support: Process payroll documentation, vendor payments, invoices, and cost center coding; manage AP emails.
• Human Resources Support: Onboarding, employment verification, benefits questions, and HR reporting.

Skills

Receptionist experience

Multi-line phone system

Customer service

Organizational skills

Microsoft Office

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Job description

Swank Construction Company is seeking an Office Coordinator to be the first point of contact for visitors, clients, vendors, and callers. The role oversees front desk operations, directs communications, schedules guest visits, and provides cross-functional administrative support for accounting, HR, and office operations.

The ideal candidate is organized, personable, detail-oriented, and capable of supporting diverse business functions across departments, with experience in receptionist and