Office Operations & Records Supervisor

County of Lancaster; United States; On-site; USD 40,000 - 49,000; Full time

Benefits offered by this job

Benefits package

Job summary

County of Lancaster seeks a full-time Administrative Services Coordinator in Adult Probation & Parole Services. You will supervise Office Support staff, oversee records retention, and coordinate IT/facilities needs while guiding onboarding and workflow efficiency.

You will oversee procurement, document management, and collaboration with leadership to ensure accurate reporting, compliance, and smooth operations within a large county department.

Qualifications

• Education equivalent to high school graduate; Four years of clerical/data entry experience in administrative, governmental, judicial or law enforcement settings.
• Strong aptitude in administrative, interpersonal, and organizational skills.
• Combination of education and experience meeting the knowledge, skills and abilities cited.

Responsibilities

• Oversee operations and supervision of the Office Support Unit; assign duties, monitor workflow and ensure accurate, professional output.
• Coordinate record retention management; review files for closure/disposal per retention rules and organize client files.
• Perform purchasing duties and coordinate routine procurement of office supplies.
• Support onboarding/offboarding; manage new hire paperwork, system access, and required court documents.
• Assist IT and Facilities; manage asset data and organize workspace layout and optimization.
• Collaborate with leadership team; prepare agendas, minutes, reports, and coordinate meetings.

Skills

Office supervision

Data entry

Record keeping

Reception duties

IT & facilities coordination

Inventory management

Onboarding coordination

Microsoft Word

Excel

PowerPoint

PA Criminal Case Management System

Education

High school diploma

Tools

Microsoft Word

Excel

PowerPoint

PA Common Pleas Criminal Case Management System

Job description

County of Lancaster seeks a full-time Administrative Services Coordinator in Adult Probation & Parole Services. You will supervise Office Support staff, oversee records retention, and coordinate IT/facilities needs while guiding onboarding and workflow efficiency.

You will oversee procurement, document management, and collaboration with leadership to ensure accurate reporting, compliance, and smooth operations within a large county department.