Office Operations & Records Specialist

City of Detroit; Detroit (MI); On-site; USD 38,000 - 48,000; Full time

Job summary

City of Detroit seeks an Office Support Specialist 2 to assist the head of a DWSD unit. The role plans, organizes and performs a range of admin tasks including answering phones, maintaining calendars, travel arrangements, data entry, and report preparation.

Strong attention to detail and reliability are essential for success. Responsibilities include maintaining records, filing, handling inquiries, and coordinating with other divisions.

Qualifications

• Proven clerical experience and data handling abilities.
• Familiarity with office dynamics and organizational structures.
• Ability to manage information systems and routine tasks.

Responsibilities

• Answer multiline phones and schedule appointments.
• Maintain calendars and travel arrangements.
• Prepare correspondences and reports; data entry and recordkeeping.
• Reconcile petty cash and manage filing systems.
• Provide information to the public and coordinate with other units.

Skills

Clerical operations

Office dynamics

Data management

Prioritization

Information systems

Education

High School Diploma or GED

3 years admin support experience

Tools

Office Suite

Job description

City of Detroit seeks an Office Support Specialist 2 to assist the head of a DWSD unit. The role plans, organizes and performs a range of admin tasks including answering phones, maintaining calendars, travel arrangements, data entry, and report preparation.

Strong attention to detail and reliability are essential for success. Responsibilities include maintaining records, filing, handling inquiries, and coordinating with other divisions.