Clerical Pro & Records Lead — Office Assistant III

City of Detroit; Michigan; On-site; USD 32,000 - 42,000; Full time

Job summary

City of Detroit, Department of Public Works, is seeking an Office Assistant III to provide moderately complex clerical support under supervision. You will type from rough drafts, enter data, file, manage calendars, and issue licenses and permits.

You will handle confidential records, maintain databases and spreadsheets, supervise clerical staff, and assist callers and visitors with inquiries while ensuring accuracy and compliance with departmental procedures.

Qualifications

• High School graduation or GED with coursework in typing, keyboarding, word processing, and office management or business subjects.
• Two years of recent office experience performing moderately complex clerical work.

Responsibilities

• Type from rough drafts important and confidential correspondence and reports.
• Assemble data and enter into defined tabular format.
• Determine pertinence and form of reports per departmental rules.
• Proofread and check accuracy of work.
• Maintain records in databases, spreadsheets and logs.
• Schedule appointments and maintain calendars.
• Issue licenses and permits, verifying eligibility.
• Accept payments and issue receipts.
• Screen calls and assist with inquiries.
• Supervise and review work of clerical staff.
• Procure and monitor inventory of office materials.

Skills

Typing

Data entry

Communication skills

Organization & prioritization

Confidentiality

Education

High School diploma or GED

Two years college courses (MS Office)

Tools

Microsoft Office

Job description

City of Detroit, Department of Public Works, is seeking an Office Assistant III to provide moderately complex clerical support under supervision. You will type from rough drafts, enter data, file, manage calendars, and issue licenses and permits.

You will handle confidential records, maintain databases and spreadsheets, supervise clerical staff, and assist callers and visitors with inquiries while ensuring accuracy and compliance with departmental procedures.