Office Operations & Records Coordinator

Florida Electrical Service; United States; On-site; USD 40,000 - 55,000; Full time

Job summary

Florida Electrical Service is seeking an Office Administrator to oversee daily administrative activities and ensure smooth operations. The role involves managing documents, coordinating tasks, handling communications, and supporting management and team members.

You will organize files, prepare reports, coordinate meetings, monitor supplies, and uphold confidentiality. The position requires a Bachelor’s in Business Administration or related field, strong MS Office skills, and the ability to work

Qualifications

• Bachelor's degree in Business Administration, Management, or a relevant discipline.
• Good verbal and written communication skills.
• Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.
• Strong organizational and time management skills.
• Knowledge of office administration and documentation procedures.
• Ability to manage multiple responsibilities and meet deadlines.
• Good problem-solving and decision-making abilities.
• Strong interpersonal and team coordination skills.
• Attention to detail and accuracy in administrative work.
• Ability to work independently and collaboratively.
• Professional attitude, reliability, and confidentiality.

Responsibilities

• Manage and coordinate daily office administrative activities.
• Maintain and organize official documents, files, and records.
• Handle incoming and outgoing emails, phone calls, and business correspondence.
• Prepare reports, letters, presentations, and other administrative documents.
• Coordinate meetings, appointments, schedules, and office activities.
• Monitor office supplies, equipment, and inventory records.
• Ensure proper documentation, filing, and record management.
• Coordinate with internal departments to support effective communication and workflow.
• Provide administrative support to management and employees.
• Assist with office budgeting records, invoices, and administrative expenses when required.
• Follow up on assigned tasks and ensure timely completion.
• Maintain confidentiality of company information and official records.
• Support the implementation of office policies and administrative procedures.
• Identify opportunities to improve administrative processes and office efficiency.

Skills

Communication skills

Organization & time management

Multitasking

Documentation procedures

Problem-solving

Interpersonal skills

Team coordination

Attention to detail

Independence

Confidentiality & reliability

Professionalism

Education

Bachelor's degree in Business Administration, Management, or a relevant discipline

Tools

Microsoft Office

MS Word

MS Excel

PowerPoint

Job description

Florida Electrical Service is seeking an Office Administrator to oversee daily administrative activities and ensure smooth operations. The role involves managing documents, coordinating tasks, handling communications, and supporting management and team members.

You will organize files, prepare reports, coordinate meetings, monitor supplies, and uphold confidentiality. The position requires a Bachelor’s in Business Administration or related field, strong MS Office skills, and the ability to work