Office Operations & Purchasing Coordinator

Lotane & Associates, P.A.; Florida; On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Vision & Dental

AFLAC Plans

Life Insurance

401k Plan

PTO

Holidays

Volunteer PTO

EAP

Tuition Reimbursement

Employee Discounts

Job summary

Lotane & Associates, P.A. is seeking an Office Assistant to support daily operations in Cocoa, FL. The role focuses on purchasing, inventory, mail, and event coordination while helping document standard operating procedures with department leaders.

The position is in-office, Monday–Friday 8:00am–5:00pm, with a 1-hour lunch break. The ideal candidate is proactive, dependable, and thrives in a fast-paced environment.

Qualifications

• Requires high school diploma or GED; associate degree or admin training preferred.
• Experience in office administration, purchasing, event coordination, or related ops support preferred.
• Strong organization, attention to detail, inventory tracking, and time management skills.
• Ability to draft and format clear written instructions and SOPs; proficient with MS Office and Monday.com.

Responsibilities

• Purchase office supplies, equipment, and materials within budgets and approvals.
• Organize, inventory, and maintain supply closets and storage spaces.
• Coordinate mail, shipping, deliveries, and office errands.
• Maintain task lists and project updates using Monday.com; coordinate with departments.
• Assist with documenting workflows and drafting SOPs; maintain SOP library.

Skills

Strong organization

Attention to detail

Time management

Teamwork

Communication

Education

High school diploma or GED

Associate degree or admin training preferred

Tools

Microsoft Word

Outlook

Excel

Monday.com

Job description

Lotane & Associates, P.A. is seeking an Office Assistant to support daily operations in Cocoa, FL. The role focuses on purchasing, inventory, mail, and event coordination while helping document standard operating procedures with department leaders.

The position is in-office, Monday–Friday 8:00am–5:00pm, with a 1-hour lunch break. The ideal candidate is proactive, dependable, and thrives in a fast-paced environment.