Legal Clerical Support - In-Office, Entry Level

Lotane & Associates, P.A.; Florida; On-site; USD 28,000 - 36,000; Full time

Benefits offered by this job

Vision and dental insurance

AFLAC supplemental plans

Life insurance

401(k) matching

Paid time off (PTO)

Paid holidays

Volunteer time off

Employee Assistance Program (EAP)

Tuition reimbursement

Employee discounts

Job summary

Lotane & Associates, P.A. in Cocoa, FL is seeking an entry-level Legal Clerical Support to join our litigation team at a high-volume debt collection law firm.

This in-office role provides direct administrative support, requiring initiative, autonomy, and the ability to close cases efficiently and accurately. The successful candidate will handle document preparation, case management, and communications with process servers and court personnel while maintaining confidentiality and professionalism

Qualifications

• High school diploma or GED required; associate degree or legal coursework preferred.
• 1–2 years clerical experience in a law firm, court, or collections environment.
• Familiarity with legal terminology, court procedures, and collection law practices a plus.
• Proficiency in Microsoft Office and legal case management software.
• Excellent verbal and written communication skills.
• Strong time management and problem-solving abilities.
• Ability to work independently, investigate case-related issues, and drive cases to resolution.
• Confidentiality and professionalism with sensitive information.

Responsibilities

• Prepare and process legal documents including summonses, complaints, affidavits of service, and motions for filing and service.
• Coordinate the assignment and tracking of process service orders to ensure timely and compliant service of legal documents.
• Communicate daily with process servers, clients, and court personnel to confirm case status, service completion, and filing deadlines.
• Review affidavits and proof of service for accuracy, completeness, and compliance with court requirements prior to submission.
• Maintain and update case management systems with service status, notes, and document uploads.
• Assist with e‑filing and court submissions for served cases.
• Prepare correspondence, reports, and internal tracking logs as needed.
• Support attorneys and paralegals with administrative tasks including document scanning, filing, and data entry.
• Ensure confidentiality and strict adherence to all firm policies, FDCPA guidelines, and applicable state legal requirements.

Skills

Time management

Problem solving

Communication skills

Independence

Investigative mindset

Education

High school diploma or GED

Associate degree or legal coursework preferred

Tools

Microsoft Office

Legal case management software

Job description

Lotane & Associates, P.A. in Cocoa, FL is seeking an entry-level Legal Clerical Support to join our litigation team at a high-volume debt collection law firm.

This in-office role provides direct administrative support, requiring initiative, autonomy, and the ability to close cases efficiently and accurately. The successful candidate will handle document preparation, case management, and communications with process servers and court personnel while maintaining confidentiality and professionalism