Office Operations Lead | Admin & Vendor Coordinator

Acadian Contractors Inc; Town of Florida (NY); On-site; USD 42,000 - 64,000; Full time

Job summary

Acadian Contractors, Inc. is seeking an Office Manager in Cocoa, FL to oversee day-to-day office operations and provide administrative support to staff and management.

This role acts as a central point of contact for employees, customers, vendors, and visitors, ensuring an organized, professional, and efficient office environment. The position covers administrative tasks, scheduling, vendor coordination, basic bookkeeping, and project support.

Qualifications

• High school diploma or equivalent required; related business education is a plus.
• 3+ years of experience in office management or related admin role.
• Demonstrated ability to manage day-to-day office operations with minimal supervision.
• Strong organizational, time-management, and prioritization skills.
• Excellent verbal and written communication abilities.
• Ability to maintain confidentiality of sensitive information.

Responsibilities

• Manage daily office operations and provide administrative support to staff and management.
• Prepare, edit, and distribute correspondence, documents, and reports.
• Maintain organized filing systems both digital and physical.
• Handle mail, packages, and deliveries.
• Answer calls, direct inquiries, and greet visitors professionally.
• Maintain office email accounts and communication channels.
• Monitor office supplies, equipment, and inventory.
• Coordinate with vendors for maintenance and services.
• Manage meeting rooms, schedules, and resources.
• Schedule meetings and internal events; prepare agendas and minutes.
• Process invoices, receipts, PO's, and expense reports; basic bookkeeping.
• Support company projects and events; assist with recordkeeping and reporting.
• Respond to customer inquiries and coordinate service communications.
• Perform additional duties as needed by leadership.

Skills

Organizational skills

Time management

Prioritization

Verbal communication

Written communication

Confidentiality

Problem solving

Independence with supervision

Education

High school diploma or equivalent

Business administration education (plus)

Tools

Microsoft Office

Outlook

Word

Excel

Job description

Acadian Contractors, Inc. is seeking an Office Manager in Cocoa, FL to oversee day-to-day office operations and provide administrative support to staff and management.

This role acts as a central point of contact for employees, customers, vendors, and visitors, ensuring an organized, professional, and efficient office environment. The position covers administrative tasks, scheduling, vendor coordination, basic bookkeeping, and project support.