Office Operations Lead

Acadian Contractors, Inc.; Florida; Vor Ort; USD 52.000 - 68.000; Vollzeit

Zusammenfassung

Acadian Contractors, Inc. in Cocoa, FL seeks an Office Manager to oversee day-to-day office operations and provide direct support to staff and management.

You will coordinate resources, scheduling, vendors, records, and financial activities while ensuring efficient, compliant office practices. The role emphasizes organized processes, professional reception, and strong communication with employees, customers, and visitors.

Qualifikationen

• High school diploma or equivalent required; additional education in business administration, management, or related field is a plus.
• 3+ years of experience in office management, administration, or a related business support role.
• Demonstrated ability to independently manage day-to-day office operations and administrative functions.
• Strong organizational, time-management, and prioritization skills.
• Excellent verbal and written communication skills.
• Strong attention to detail and accuracy.
• Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel.
• Ability to manage multiple priorities, meet deadlines, and adapt to changing business needs.
• Ability to maintain confidentiality when handling sensitive company, employee, customer, and financial information.
• Professional and courteous demeanor with employees, customers, vendors, and visitors.
• Strong problem-solving skills and sound judgment.
• Ability to work independently with minimal supervision while also collaborating effectively with management and staff.

Aufgaben

• Manage daily office operations and provide administrative support to staff and management.
• Prepare, edit, and distribute correspondence, documents, and reports.
• Maintain organized filing systems, digital and physical.
• Handle incoming and outgoing mail, packages, and deliveries.
• Answer and direct phone calls, emails, and inquiries.
• Greet visitors, clients, and vendors professionally.
• Maintain office email accounts and communication channels.
• Monitor and maintain office supplies, equipment, and inventory.
• Coordinate with vendors for maintenance, repairs, and services.
• Ensure a clean, safe, and well-organized office environment.
• Manage meeting rooms, booking schedules, and office resources.
• Schedule meetings, appointments, and internal events.
• Coordinate logistics for events.
• Assist with calendar coordination for managers or teams.
• Prepare meeting agendas, materials, and minutes when required.
• Process invoices, receipts, purchase orders, and expense reports.
• Support basic bookkeeping tasks, including data entry, reconciliations, and petty cash.
• Maintain accurate records for billing, budgeting, and financial tracking.
• Assist with company projects, research, and administrative tasks.
• Coordinate logistics for meetings, training sessions, and company events.
• Support compliance activities, including recordkeeping and reporting.
• Respond to customer inquiries or direct them to the appropriate team.
• Support service coordination, follow-ups, and client communication.
• Perform additional duties as reasonably requested by the Vice President of Fabrication.

Kenntnisse

Organizational skills

Communication skills

MS Office

Multitasking

Confidentiality

Independent work

Team collaboration

Ausbildung

High school diploma

Business administration coursework

Tools

Microsoft Office Suite

Jobbeschreibung

Acadian Contractors, Inc. in Cocoa, FL seeks an Office Manager to oversee day-to-day office operations and provide direct support to staff and management.

You will coordinate resources, scheduling, vendors, records, and financial activities while ensuring efficient, compliant office practices. The role emphasizes organized processes, professional reception, and strong communication with employees, customers, and visitors.