Office Operations & Purchasing Specialist (In-Office)

Lotane & Associates P A; Florida; On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Employee-Paid Vision and Dental Ins.

Employee-Paid AFLAC Supplemental Plans

Employer-Paid Life Insurance

401(k) Retirement Plan

Paid Time Off (PTO)

Paid Holidays

Volunteer Time Program

Employee Assistance Program (EAP)

Tuition Reimbursement

Employee Discount Programs

Job summary

Lotane & Associates, P.A. is a debt collection and subrogation law firm in Cocoa, FL. The Office Assistant supports daily operations, purchasing, inventory, and administrative projects in a fast-paced environment.

The role requires in-office work Monday through Friday, 8:00am–5:00pm, with a 1-hour lunch. Ideal candidates are proactive, dependable, and detail-oriented, capable of managing multiple tasks and collaborating with leadership.

Qualifications

• High school diploma or GED required; associate degree or admin training preferred.
• Experience in office administration, purchasing, event coordination, or related operational support preferred.
• Strong organization, attention to detail, inventory tracking, and time management skills.
• Ability to draft and format clear written instructions and SOPs.
• Comfort researching vendors, comparing costs, maintaining records, and following purchasing approval processes.

Responsibilities

• Purchasing, inventory & office organization within approved budgets and procedures.
• Organize, inventory, and maintain supply closets and office materials.
• Coordinate incoming/outgoing mail, shipping, deliveries and errands.
• Draft, format, and maintain SOPs with version control.
• Coordinate company events, celebrations, volunteer activities, and vendor logistics.

Skills

Organization

Time management

Communication

Multi-tasking

Education

High school diploma or GED

Associate degree or administrative training

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Monday.com

Job description

Lotane & Associates, P.A. is a debt collection and subrogation law firm in Cocoa, FL. The Office Assistant supports daily operations, purchasing, inventory, and administrative projects in a fast-paced environment.

The role requires in-office work Monday through Friday, 8:00am–5:00pm, with a 1-hour lunch. Ideal candidates are proactive, dependable, and detail-oriented, capable of managing multiple tasks and collaborating with leadership.