Office Operations & Marketing Assistant

Marsha Kotlyar Estate Group; Montecito (CA); On-site; USD 31,684 - 41,328; Full time

Job summary

Marsha Kotlyar Estate Group, based in Montecito, California, is seeking an Office & Client Experience Assistant to support marketing efforts and client services.

This full-time in-office position (40 hours/week) offers $23-$30/hour based on experience. Responsibilities include social media coordination, office administration, and ensuring a polished client experience.

The ideal candidate is detail-oriented, organized, and motivated, with a passion for supporting a luxury real estate team.

Qualifications

• Highly organized with strong attention to detail.
• Excellent written and verbal communication skills.
• Reliable, punctual, and trustworthy.
• Self-motivated with the ability to work independently.

Responsibilities

• Support the luxury real estate team with administrative needs.
• Assist with social media content creation and brand consistency.
• Coordinate vendor appointments and organize office systems.
• Help maintain and update the company website.

Skills

Organizational skills

Communication skills

Social media coordination

Client service

Marketing support

Detail-oriented

Tools

Canva

Job description

We are a top-producing luxury real estate team seeking an organized, proactive, and creative professional to support marketing efforts, office operations, and client service. This role is ideal for someone who thrives in a fast-paced environment, understands social media marketing, and can effectively manage multiple projects while driving social media growth and engagement.

Role Description

We are looking for an Office & Client Experience Assistant to help support our luxury real estate team through thoughtful client service, day-to-day office coordination, and creative operational support.

You’ll help keep the office running smoothly, support agents and team members with administrative needs, coordinate client gifts and handwritten notes, assist with event and open house preparation, and help create a polished, welcoming experience for clients and guests. Responsibilities also include coordinating vendor appointments, organizing office systems and supplies, assisting with client communication, supporting marketing projects, and helping the team stay organized and prepared.

We’re looking for someone who is warm, detail-oriented, highly organized, proactive, and thrives in a fast-paced environment. Ideal candidates enjoy supporting a team, creating elevated client experiences, managing moving pieces, and bringing a thoughtful eye to presentation, service, and follow-through.

Experience with Canva, basic marketing support, social media coordination, office administration, client service, or real estate operations is preferred.

Perfect for someone passionate about hospitality, organization, client experience, and long-term growth with a luxury real estate team.

What We’re Looking For

Required Qualities

• Highly organized with strong attention to detail
• Excellent written and verbal communication skills
• Professional, polished, and client-focused demeanor
• Reliable, punctual, and trustworthy
• Self-motivated with the ability to work independently
• Positive attitude and team-player mentality
• Ability to prioritize and manage multiple projects simultaneously
• Strong work ethic and willingness to take ownership

Marketing & Creative Support

• Assist with social media content creation, scheduling, and brand consistency across platforms
• Help create engaging short-form video content, Reels, and digital marketing materials
• Write and edit blog posts, email marketing campaigns, and listing descriptions
• Help maintain and update the company website
• Support print and digital marketing campaigns
• Design and edit marketing materials using Canva
• Help ensure listings and branding are presented at the highest level across all platforms

Schedule & Compensation

• Full-time, in-office position (40 hours/week)
• Hourly pay based on experience ($23-$30/hour)
• Some weekend availability may be required depending on events and business needs