Office Manager

Broccoli AI; Lehi (AR); On-site; USD 45,000 - 65,000; Full time

Job summary

Broccoli AI in Lehi, UT is seeking an Office Manager to be the operational backbone of the local office. You’ll partner with HR and Workplace leads to manage supplies, facilities, and onboarding, ensuring every colleague and visitor receives a seamless first impression.

You’re highly organized, proactive, and detail-focused, capable of juggling multiple tasks—from vendor coordination to event logistics—while maintaining a welcoming, efficient work environment.

Qualifications

• 2+ years in an office coordination, operations, or admin role.
• Excellent organization and attention to detail.
• Proactive self-starter who anticipates needs.
• Strong communicator with vendors and internal teams.
• Comfortable with physical tasks including light lifting.
• Experience with FedEx, UPS, or similar shipping platforms preferred.
• Positive, can-do attitude and teamwork.

Responsibilities

• Inventory & swag management and coordinating with marketing.
• Office stocking and keeping common areas tidy.
• Facilitate daily food ordering and vendor coordination.
• Primary contact with building maintenance and landlords.
• Coordinate in-office events, team lunches, and gatherings.
• Manage seating assignments, desk setup, and celebrations.
• Track and manage office expenditures within budget.
• Maintain first aid kits, building access, and safety standards.
• Assist with team travel and conference room calendars.
• Draft office announcements and manage shared resources.
• Order supplies, manage vendor relationships, and handle mail.

Skills

Organization

Detail oriented

Proactive

Vendor coordination

Communication

Light lifting

Multitasking

Tools

Shipping platforms

Job description

About the Role

Broccoli is looking for a highly organized, proactive Office Manager to be the operational backbone of our Lehi, UT office. You’ll team up with our HR & Workplace Leads to keep our teams running smoothly — from managing supplies and facilities to ensuring every new employee and customer gets an exceptional first impression. If you love creating order from chaos and take pride in the details, this role is for you.

Key Responsibilities

• Inventory & Swag — Pack and organize inventory as needed; coordinate closely with marketing on swag needs.




• Kitchen & Office Stocking — Keep the office fully stocked with beverages, snacks, and supplies; ensure common areas stay tidy throughout the day.




• Food Ordering – Facilitate daily food ordering for the office, including vendor coordination, dietary accommodations, and delivery logistics; partner closely with the Workplace Lead to ensure orders are timely, accurate, and within budget.




• Facilities & Vendors — Primary contact with building maintenance and landlords for both locations; coordinate office cleaning, repairs, and track issues to resolution.




• Events & Logistics — Coordinate in-office events, team lunches, and gatherings including vendor sourcing, setup, and breakdown.




• HR & People Support — Manage seating assignments, desk setup, and team celebrations such as birthdays and work anniversaries.




• Budget & Expenses — Team up with the Workplace Lead to track and maintain Utah office expenditures, ensuring spend stays within budget.




• Health, Safety & Compliance — Maintain first aid kits, manage building access, and ensure fire safety and accessibility standards are met. Team up with HR to ensure Utah office compliance.




• Travel & Scheduling — help with team travel where needed, manage conference room calendars and scheduling.




• Internal Communications — Draft office announcements, maintain shared resources, and serve as a liaison between leadership and staff.




• General Operations — Order office supplies, manage vendor relationships, handle mail and packages, and support ad hoc projects as needed.

What We’re Looking For

• 2+ years in an office coordinator, operations, or administrative role




• Exceptionally organized with strong attention to detail




• Proactive self-starter who anticipates needs before they become problems




• Strong communicator — comfortable working with vendors, building management, and internal teams




• Comfortable with physical tasks including unpacking, assembling boxes, and light lifting




• Experience with FedEx, UPS, or similar shipping platforms preferred




• Positive, can-do attitude and a genuine love of keeping things running smoothly

Broccoli is an equal opportunity employer committed to creating an inclusive environment for all employees.