Office Operations Lead: Facilities & Vendor Management

Movantis; Houston (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Movantis is seeking an experienced Office Lead in Houston to organize and coordinate all office operations for our U.S.-based financial services group. The role emphasizes efficiency, security, and cross-functional support across multiple business areas.

The ideal candidate will have 5+ years of office administration experience, strong MS Office skills, and fluent Spanish. This on-site position supports facilities, procurement, and vendor management to enable smooth daily operations.

Qualifications

• Minimum 5 years of experience in office administration or administrative support.
• Experience supporting multiple business functions in an office environment.
• Fluent written and spoken Spanish is required.

Responsibilities

• Oversee day-to-day office operations to ensure an efficient, safe, and well-organized work environment.
• Manage incoming and outgoing correspondence and coordinate visitor reception.
• Maintain office access controls, security systems, alarms, and emergency procedures.
• Escalate incidents to the appropriate departments and ensure timely follow-up.
• Manage procurement and payment of office supplies, utilities, and services.
• Coordinate vendor onboarding, PO creation and invoice processing.
• Provide administrative support to all business areas.
• Coordinate mail, courier services, and office logistics.
• Monitor inventory and maintain stock of office supplies.

Skills

Office administration

Time management

Communication

Spanish proficiency

Education

5+ years of office administration experience

Tools

Microsoft Office Suite

Excel

Word

PowerPoint

Job description

Movantis is seeking an experienced Office Lead in Houston to organize and coordinate all office operations for our U.S.-based financial services group. The role emphasizes efficiency, security, and cross-functional support across multiple business areas.

The ideal candidate will have 5+ years of office administration experience, strong MS Office skills, and fluent Spanish. This on-site position supports facilities, procurement, and vendor management to enable smooth daily operations.