Office Manager

Movantis; Houston (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Movantis is seeking an experienced Office Lead in Houston to organize and coordinate all office operations for our U.S.-based financial services group. The role emphasizes efficiency, security, and cross-functional support across multiple business areas.

The ideal candidate will have 5+ years of office administration experience, strong MS Office skills, and fluent Spanish. This on-site position supports facilities, procurement, and vendor management to enable smooth daily operations.

Qualifications

• Minimum 5 years of experience in office administration or administrative support.
• Experience supporting multiple business functions in an office environment.
• Fluent written and spoken Spanish is required.

Responsibilities

• Oversee day-to-day office operations to ensure an efficient, safe, and well-organized work environment.
• Manage incoming and outgoing correspondence and coordinate visitor reception.
• Maintain office access controls, security systems, alarms, and emergency procedures.
• Escalate incidents to the appropriate departments and ensure timely follow-up.
• Manage procurement and payment of office supplies, utilities, and services.
• Coordinate vendor onboarding, PO creation and invoice processing.
• Provide administrative support to all business areas.
• Coordinate mail, courier services, and office logistics.
• Monitor inventory and maintain stock of office supplies.

Skills

Office administration

Time management

Communication

Spanish proficiency

Education

5+ years of office administration experience

Tools

Microsoft Office Suite

Excel

Word

PowerPoint

Job description

We are a U.S.-based financial services company with a strong presence across the Americas, dedicated to expanding access to financial solutions for millions of customers. Through innovation, data-driven insights, and customer-centric products, we empower individuals to achieve greater financial stability and opportunity. Our commitment to operational excellence and responsible growth enables us to deliver meaningful impact at scale.

The Office Lead is responsible for organizing and coordinating office operations and procedures to ensure organizational effectiveness and operational efficiency. This role oversees office administration services across the group of companies, including the management of facilities and workplace services, maintenance of office infrastructure and utilities, process efficiency, and overall office administration to support business operations

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Key Responsibilities

• Oversee the day-to-day office operations to ensure an efficient, safe, and well-organized work environment
• Manage incoming and outgoing correspondence and coordinate visitor reception
• Maintain office access controls, security systems, alarms, and emergency procedures
• Escalate incidents to the appropriate departments and ensure timely follow-up
• Manage the procurement and payment of office supplies, utilities, and services required for the efficient operation of the office
• Maintain and organize office records and documentation
• Coordinate cleaning services, waste collection, and general facility upkeep
• Monitor inventory levels and maintain adequate stock of office supplies
• Anticipate office supply, equipment, and furniture needs, and coordinate procurement activities
• Provide timely administrative support to all business areas
• Manage petty cash and ensure accurate reconciliation and recordkeeping
• Manage vendor relationships, including payment schedules, contract follow-up, and internal controls
• Coordinate the receipt and distribution of incoming and outgoing mail and courier services
• Manage and monitor office parking space assignments
• Coordinate vendor onboarding processes, including Purchase Order (PO) creation and invoice processing

Experience

• Minimum of 5 years of experience in office administration or administrative support roles
• Experience managing administrative processes and supporting employee requests within an office environment
• Previous experience providing administrative support to multiple business functions is prefered

Technical Sklls

• iProficient in Microsoft Office Suite, including: Microsoft Excel (Advanced)Microsoft Word Microsoft PowerPoint
• Proficiency in standard office software and productivity tools
• Fluent written and spoken Spanish is required

Core Competencies

Effective Communication: Ability to communicate information clearly and professionally with internal and external stakeholders

Time Management & Organization: Ability to prioritize multiple tasks and consistently meet deadlines

Proactivity: Demonstrates initiative by identifying opportunities for improvement and implementing effective solutions

Teamwork: Ability to collaborate effectively with cross-functional and multidisciplinary teams

Customer Service Orientation: Strong commitment to delivering high-quality service to internal and external customers