Corporate Office Manager | Bilingual (English & Spanish)

Univista Holdings; Houston (TX); On-site; USD 50,000 - 55,000; Full time

Job summary

Univista Holdings is looking for a Corporate Office Manager in Houston, TX, to oversee daily operations and ensure efficiency. The ideal candidate will possess strong organizational and leadership skills, manage staff, and optimize workflow.

With a Bachelor's degree preferred and over 5 years of experience, candidates should demonstrate excellent communication abilities and be proficient in Microsoft Office. Bilingual proficiency in English and Spanish is essential.

Qualifications

• 5+ years of experience in office management, administrative operations, or a related role.
• Prior experience supervising staff and managing budgets.
• Bilingual proficiency in English and Spanish is a MUST.

Responsibilities

• Oversee the day-to-day operations of the corporate office.
• Manage office supplies, equipment, and vendor relationships.
• Supervise and support administrative staff.
• Develop and implement office processes and procedures.
• Prepare operational reports for senior management.

Skills

Strong organizational and multitasking abilities

Excellent communication and interpersonal skills

Proficiency in Microsoft Office Suite and office management software

Ability to solve problems and make decisions under pressure

Education

Bachelor’s degree in business administration, Management, or related field

Job description

Job Details

Job Location: Houston, TX 77084

Salary Range: $50,000.00 - $55,000.00 Salary/year

Position Overview

Univista Insurance is seeking a highly organized and proactive Corporate Office Manager to oversee the daily administrative and operational functions of our corporate office. The ideal candidate will ensure the smooth running of office operations, manage support staff, coordinate cross‑departmental needs, and foster a productive workplace environment. This role requires excellent leadership, organizational, and communication skills to align office operations with business goals.

Key Responsibilities

• Office & Administrative Management
  • Oversee the day‑to‑day operations of the corporate office, ensuring efficiency and professionalism.
  • Manage office supplies, equipment, and vendor relationships.
  • Ensure compliance with company policies, procedures, and regulatory requirements.
• Team Leadership & Support
  • Supervise and support administrative staff, including receptionists and office assistants.
  • Conduct regular team check‑ins, provide training, and encourage professional development.
  • Foster a positive and collaborative office culture.
• Operational Efficiency & Coordination
  • Develop and implement office processes and procedures to optimize workflow.
  • Coordinate with department heads to ensure smooth communication and alignment of corporate initiatives.
  • Support executive leadership with scheduling, meeting coordination, and special projects.
• Facilities & Resource Management
  • Oversee office facilities, including maintenance, space planning, and security.
  • Manage budgets related to office operations and ensure cost efficiency.
  • Serve as point of contact for contractors, service providers, and building management.
• Reporting & Compliance
  • Prepare operational reports for senior management, including office expenditures and performance metrics.
  • Ensure health, safety, and compliance standards are maintained across the office.

Qualifications

• Education
  • Bachelor’s degree in business administration, Management, or related field (preferred).
• Experience
  • 5+ years of experience in office management, administrative operations, or a related role.
  • Prior experience supervising staff and managing budgets.
• Skills
  • Strong organizational and multitasking abilities.
  • Excellent communication and interpersonal skills.
  • Proficiency in Microsoft Office Suite and office management software.
  • Ability to solve problem and make decisions under pressure.
• Attributes
  • Professional, approachable, and detail oriented.
  • Strong leadership with a hands‑on management style.
  • Adaptable in a fast‑paced corporate environment.
  • Bilingual proficiency in English and Spanish is a MUST.
  • Must be willing to Travel.