Office Operations Lead | Facilities, HR & Events

Hoefer Welker; Jacksonville (FL); Hybrid; USD 42,000 - 65,000; Full time

Job summary

Hoefer Welker is seeking an Office Manager to lead day-to-day operations and support a collaborative, fast-paced office in Jacksonville. The role requires strong interpersonal skills, discretion, and proficiency with standard office software.

You will manage facilities, coordinate meetings, and assist HR, IT, and finance teams while maintaining a professional and engaging work environment. The ideal candidate has an associate degree or equivalent training, experience in an architecture office is

Qualifications

• Associate degree required; some college or technical training preferred.
• Experience in architecture office and administrative support desirable but not essential.
• Strong knowledge of Adobe Photoshop, InDesign and Microsoft PowerPoint preferred.

Responsibilities

• Oversee office operations, facilities, and vendor management.
• Coordinate meetings, rooms, catering, and CEU tracking.
• Support HR, IT, and finance with administrative tasks.
• Answer phones, greet guests, manage mail and access control.
• Ensure confidentiality and maintain high professionalism in a fast-paced environment.

Skills

Detail oriented

Self-motivated

Team player

Experience in architecture office

Communication

Microsoft Office

Problem solving

Education

Associate Degree

Tools

Adobe Photoshop

InDesign

Microsoft PowerPoint

Microsoft Excel

Job description

Hoefer Welker is seeking an Office Manager to lead day-to-day operations and support a collaborative, fast-paced office in Jacksonville. The role requires strong interpersonal skills, discretion, and proficiency with standard office software.

You will manage facilities, coordinate meetings, and assist HR, IT, and finance teams while maintaining a professional and engaging work environment. The ideal candidate has an associate degree or equivalent training, experience in an architecture office is