Office Operations Lead | Cross-Functional & Growth

Allen Control Systems; Pflugerville (TX); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

ACS Equity Package

Health Insurance

Paid Time Off

Job summary

Allen Control Systems (ACS) is a cutting-edge defense startup in Austin, TX, seeking an Office Manager to build a smooth, efficient, and energizing workplace for a fast-growing team. You will implement systems that reduce friction and support a collaborative environment.

This role is based in North Austin with initial training at our South Austin location. You will partner with Finance, HR, Security, Facilities, and Manufacturing to onboard talent, plan events, manage vendor relations, and

Qualifications

• 7+ years of experience in office management, workplace operations, executive support, or a similar role in a fast-paced environment.
• Experience supporting a manufacturing company or defense contractor strongly preferred.
• Comfortable working in a manufacturing environment; experience supporting shift-based operations and coordinating across multiple schedules.
• Proactive, detail-oriented with excellent communication and a warm, professional demeanor.
• Familiarity with secure workplace practices including visitor logs, badge compliance; ITAR/CMMC familiarity is a plus.

Responsibilities

• Implement systems and workflows that reduce friction and streamline office operations; keep the office stocked, organized, and running smoothly day to day.
• Serve as a key partner to Finance, HR, Security, Facilities, and Manufacturing teams, helping coordinate office-related needs and cross-functional workflows.
• Aid in onboarding of new in-person employees, setting them up with desks and equipment; organize travel and relocation logistics for new and current employees.
• Coordinate daily catering and monthly internal team events; plan and execute external events to increase industry visibility and team cohesion.
• Coordinate and manage office buildouts or expansions with contractors and vendors; address logistical issues and process gaps.
• Support office administration processes with attention to detail; maintain accurate, timely, and well-documented information.

Skills

Office management

Vendor coordination

Cross-functional collaboration

Communication

Problem solving

Tools

Microsoft 365

Slack

Job description

Allen Control Systems (ACS) is a cutting-edge defense startup in Austin, TX, seeking an Office Manager to build a smooth, efficient, and energizing workplace for a fast-growing team. You will implement systems that reduce friction and support a collaborative environment.

This role is based in North Austin with initial training at our South Austin location. You will partner with Finance, HR, Security, Facilities, and Manufacturing to onboard talent, plan events, manage vendor relations, and