Office Admin

Allen Control Systems; Austin (TX); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

ACS Equity Package

Paid Time Off

Growth opportunities

Job summary

A cutting-edge defense startup is seeking an Office Administrator to manage daily office operations in Austin, Texas. The ideal candidate will have 1 to 3 years of administrative experience, demonstrate excellent organization skills, and be tech-savvy. Responsibilities include greeting guests, coordinating office logistics, and supporting team activities. This role offers opportunities for growth and an equity package, in a dynamic and innovative environment focused on advancing defense technology.

Qualifications

• 1-3 years of administrative or office support experience.
• Ability to juggle multiple priorities in a fast-paced environment.
• Understanding of secure workplace practices.

Responsibilities

• Greet guests and manage office check-ins.
• Coordinate office logistics and inventory management.
• Support team activities and onboarding logistics.

Skills

Detail-oriented

Excellent communication skills

Tech-savvy

Organizational skills

Tools

Microsoft 365

SharePoint

Slack

Job description

Allen Control Systems (ACS) is a cutting-edge defense startup founded by two former Navy electrical engineers with a proven track record in robotics and software. We are developing a small, autonomous gun turret that employs advanced computer vision and control systems to precisely target and neutralize small drones and loitering munitions. Our innovative approach requires overcoming significant technical challenges, making this an exciting and dynamic environment for experienced professionals.

With an engineering-first culture, ACS values technical excellence and innovation. Backed by our founders’ successful exits from two previous ventures acquired for a combined $180M in 2022, we are committed to ensuring that the groundbreaking technologies we develop have a real-world impact.

Position Overview

We are hiring an Office Administrator to help keep ACS running smoothly day to day. You will serve as a friendly, reliable first point of contact in our office and a key partner to our Office Manager, owning the administrative and logistics work that keeps the team unblocked. This is an in‑office, hands‑on role best suited for someone who loves staying organized, follows through, and takes pride in creating a great workplace experience.

What You’ll Do

• Serve as the front‑door experience: greet guests, manage check‑ins, handle calls and correspondence, and maintain a professional, welcoming office environment.
• Keep office operations running smoothly: manage mail, deliveries, supplies, and day‑to‑day coordination so the team can stay focused on their work.
• Coordinate and track shipments for marketing materials and remote/new hire kits; maintain inventory and ensure packages go out accurately and on time.
• Process mail, receipts, and invoices accurately and promptly; maintain organized filing systems, trackers, and documentation to keep office workflows up to date.
• Support vendor coordination and facilities issue triage, particularly when the Office Manager or Facilities Technician is unavailable.
• Support office events, team activities, and onboarding logistics to ensure new hires have a smooth setup experience from day one.

What You’ll Need

• 1–3 years of administrative, office support, or customer service experience.
• Detail‑oriented and organized with excellent follow‑through; nothing falls through the cracks on your watch.
• Excellent communication skills and a warm, professional demeanor; proactive in anticipating needs before being asked.
• Comfortable juggling multiple priorities and adapting quickly in a fast‑paced startup environment.
• Tech‑savvy and quick to learn new systems; proficiency with Microsoft 365, SharePoint, and Slack preferred.
• Understanding of secure workplace practices, including visitor logs, badge compliance, and comfort working within regulated environments such as CMMC/ITAR frameworks.
• Experience in a startup, tech, or engineering environment is a plus, as is experience with shipments, inventory, or materials logistics.

What We Offer

• ACS Equity Package
• Paid Time Off
• Opportunity to grow with a fast‑scaling defense startup

Allen Control Systems is an Equal Opportunity Employer, providing equal employment opportunities to all employees and applicants for employment. Allen Control Systems prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.