Office Operations Lead: Admin & Front Desk

Tracewell Systems; Lewis Center (OH); On-site; USD 42,000 - 55,000; Full time

Job summary

Tracewell Systems in Lewis Center, Ohio is seeking an Office Manager / Administrative Coordinator. You will be the central hub for day-to-day operations across departments, greeting visitors, coordinating meetings, and supporting HR and facilities tasks.

Ideal candidates have at least 3 years of admin/office management experience, strong MS Office skills, and familiarity with manufacturing environments. This role requires professionalism, multitasking, and independent work in a fast-paced

Qualifications

• Experience with a multi-line phone system is required.
• Professional demeanor with strong interpersonal and communication skills.
• Ability to multitask and adapt to changing priorities quickly.
• Proficiency in Microsoft Office (Word, Excel) is essential.
• Experience supporting multiple departments and handling front desk responsibilities.

Responsibilities

• Answer incoming calls and route them appropriately using the company switchboard.
• Greet and welcome visitors and customers in a professional and friendly manner.
• Maintain the front desk and lobby area for a strong first impression.
• Coordinate office supply inventory and place orders as needed.
• Assist with meeting coordination and planning, including room setup, catering, and calendar invites.
• Support HR tasks such as vacation tracking and timesheets.
• Manage mail and deliveries; act as primary contact for vendors and service providers.
• Ensure compliance with company policies and procedures.

Skills

Multi-line phone system

Microsoft Office

Interpersonal skills

Communication

Organization

Independent work

Time management

Vendor coordination

Adaptability

Education

High School Diploma or equivalent

Tools

Made2Manage

Job description

Tracewell Systems in Lewis Center, Ohio is seeking an Office Manager / Administrative Coordinator. You will be the central hub for day-to-day operations across departments, greeting visitors, coordinating meetings, and supporting HR and facilities tasks.

Ideal candidates have at least 3 years of admin/office management experience, strong MS Office skills, and familiarity with manufacturing environments. This role requires professionalism, multitasking, and independent work in a fast-paced