Office Manager/Administrative Coordinator

Tracewell Systems; Lewis Center (OH); On-site; USD 42,000 - 55,000; Full time

Job summary

Tracewell Systems in Lewis Center, Ohio is seeking an Office Manager / Administrative Coordinator. You will be the central hub for day-to-day operations across departments, greeting visitors, coordinating meetings, and supporting HR and facilities tasks.

Ideal candidates have at least 3 years of admin/office management experience, strong MS Office skills, and familiarity with manufacturing environments. This role requires professionalism, multitasking, and independent work in a fast-paced

Qualifications

• Experience with a multi-line phone system is required.
• Professional demeanor with strong interpersonal and communication skills.
• Ability to multitask and adapt to changing priorities quickly.
• Proficiency in Microsoft Office (Word, Excel) is essential.
• Experience supporting multiple departments and handling front desk responsibilities.

Responsibilities

• Answer incoming calls and route them appropriately using the company switchboard.
• Greet and welcome visitors and customers in a professional and friendly manner.
• Maintain the front desk and lobby area for a strong first impression.
• Coordinate office supply inventory and place orders as needed.
• Assist with meeting coordination and planning, including room setup, catering, and calendar invites.
• Support HR tasks such as vacation tracking and timesheets.
• Manage mail and deliveries; act as primary contact for vendors and service providers.
• Ensure compliance with company policies and procedures.

Skills

Multi-line phone system

Microsoft Office

Interpersonal skills

Communication

Organization

Independent work

Time management

Vendor coordination

Adaptability

Education

High School Diploma or equivalent

Tools

Made2Manage

Job description

Join Tracewell Systems — Where the Art of the Possible Comes to Life

At Tracewell Systems, we bring together creative minds and cutting‑edge technology to engineer solutions that meet tomorrow’s challenges — today. For over four decades, we’ve partnered with the world’s leading tech innovators to deliver mission‑critical systems that power real‑world operations in defense, aerospace, and beyond.

Rooted in American values and founded in the great state of Ohio, we believe in hard work, ingenuity, and service to something greater than ourselves. We’re looking for people who want to roll up their sleeves and build technology that makes a difference — people who value integrity, tenacity, trusted expertise, a sense of duty, and the belief that anything is possible.

Purpose of the Role

FLSA Status: Non‑Exempt

As the Office Manager / Administrative Coordinator, you’ll be the central hub of our Lewis Center facility — ensuring smooth day‑to‑day operations, supporting multiple departments, and creating a welcoming environment for employees, visitors, and customers. This role combines front desk responsibilities with broader office management duties, making you a key contributor to our organizational efficiency and culture.

What You’ll Do

• Answer incoming calls and route them appropriately using the company switchboard.
• Greet and welcome visitors and customers in a professional and friendly manner.
• Maintain the front desk and lobby area to ensure a clean and organized first impression.
• Coordinate office supply inventory, restock and place orders as needed.
• Assist with meeting coordination and planning including room setup, catering, meeting preparation, presentations and calendar invites.
• Assist with employee communication including message boards, upcoming events and tracking responses.
• Support facilities coordination including vendor scheduling, maintenance requests, and special requests.
• Assist with meeting coordination including room setup, catering, and calendar invites.
• Provide administrative support to departments including scheduling, copying, filing, and document preparation.
• Support Human Resources with tasks such as vacation tracking, benefits documentation, timesheets, and employee recognition.
• Manage incoming and outgoing mail and deliveries.
• Serve as point of contact for office vendors and service providers.
• Ensure compliance with company policies and procedures.
• Handle special projects and confidential assignments for management.
• Perform other duties as assigned by leadership.

What You Bring

• High School Diploma or equivalent required.
• At least 3 years of experience in administrative support or office management.
• Experience handling a multi‑line phone system.
• Professional demeanor with strong interpersonal and communication skills.
• Ability to multitask and adapt to changing priorities in a fast‑paced environment.
• Self‑motivated and able to work independently with minimal supervision.
• Strong proficiency in Microsoft Office applications (Word and Excel).
• Experience with MRP systems (Made2Manage knowledge preferred).
• Understanding of manufacturing methods and environments (preferred).
• Excellent organizational skills and attention to detail.
• Ability to interact professionally with vendors, customers, and internal teams.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 15 pounds at times.
• Must be able to access and navigate each department at the organization’s facilities.

Please note: Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Any candidate who receives a written offer of employment will be required to undergo and pass a federal level background check and a federal level drug test/screen.